Accounts Payable Pre-Note Approval Register

Accounts Payable Pre-Note Approval Register - Fields

Pre-Note Sent Date

Enter the date on which the pre-notes were sent, or click the Calendar button and select a date from the calendar. Accounts in Vendor Electronic Payment with a Pre-Note to be Sent On date that is the same as or prior to the date entered in this field will be printed on the register.

Include Pre-Notes After Sent Date

Select this check box to print bank accounts if their Pre-Note to be Sent On date in Vendor Electronic Payment is later than the date entered in the Pre-Note Sent Date field. A "not approved" message will print next to these bank accounts on the register, and they will not be updated. Clear this check box if you do not want to print bank accounts with a Pre-Note to be Sent On date that is later than the date entered in the Pre-Note Sent Date field.

Pre-Note Approval Date

This field defaults to the date entered in the Pre-Note Sent Date field plus 15 days. If needed, you can enter a different date, or click the Calendar button and select a date from the calendar. The date entered in this field must be at least 10 business days later than the date entered in the Pre-Note Sent Date field.

Printer/Output

Select a printer or output method. The following output methods are available:

Select Deferred to save the report or listing to your hard drive for printing at a future time using Deferred Printing.

Select Export to export to a file type, such as PDF or Excel. The file can then be saved to your hard drive.

Select Data Only Export to export only the data portion of the report (excluding header information) to a file type, such as PDF or Excel. The file can then be saved to your hard drive or e-mailed.

Note This option is available only if the report or listing contains header information.

Select Office Merge to export data to a Microsoft Word or Excel template. For more information, see Office Template Manager.

Select Paperless Office to e-mail, fax, or print the report as a PDF document. When you select this option and click Print, the Paperless Office Selection window appears and allows you to define recipient and message options.