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Access this window using one of the following methods:
Select Accounts Receivable Main menu > Cash Receipts Entry. In Cash Receipts Entry, click the Print button.
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Use Cash Receipts Journal as an audit trail to check the accuracy of the data entered using Cash Receipts Entry. The entries reflected may include receipts against invoices, debit memos, and finance charges. Credit memos, prepayments, out-of-balance entries, and general ledger adjustments are also shown.
For cash receipts, information on the journal includes the bank code, posting date, deposit amount, customer number and name, check number and amount, discount amount, and the invoice numbers to which the receipts are applied. The amount posted to each invoice is shown along with any outstanding balance.
If the Job Cost module is integrated with Accounts Receivable, the job-related entries reflected on the journal include the job number and retention applied, if any. During the update process, the cash receipts information for job-related invoices is updated to the Job file and the Job Billing History file. If the deposit date is in a future Job Cost period, the payment received information is updated to the future period.
Cash, credit card, and ACH payment transactions that were entered in a single deposit in Cash Receipts Entry are processed in a single deposit during the update.
Review the Cash Receipts Journal to verify your entries; prepare an adding machine tape of the checks, credit card, and ACH payments posted, and check the total against the total on the journal. These totals should match.
If the deposit balance for any of the deposit dates does not balance, the out-of-balance amount prints on the report. You must correct your entries in Cash Receipts Entry before continuing with the update.
If credit card and/or ACH payment processing is enabled in Company Maintenance and entries with unauthorized credit card or ACH transactions exist, you are prompted to process the transactions. After processing the transactions, proceed with the Cash Receipts Journal update. The last four digits of the customer's credit card or ACH payment account, the payment type, and the authorization number are included on the report.
Warning Do not under any circumstances, interrupt the update process.
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