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Select Purchase Order Period End menu > Period End Processing.

Use Period End Processing to automatically perform either period-end or year-end processing based on the period entered in th Current Period field in the Purchase Order Options window.

Period End Processing allows you to close the current period and cycle the accounting period forward to the next period. Period-end processing is usually performed at the end of each accounting period. Year-end processing takes place automatically when period-end processing is performed for the last period of the fiscal year.

Note Fields in the Purchase Order Options window are used to determine the current accounting period and number of years to retain purchase history after year-end processing.

The following occurs during period-end or year-end:

• Expired master and repeating orders are automatically purged as of the period-ending date.

• Completed purchase orders are automatically purged based on the number of days to retain completed purchase orders in Purchase Order Options.

• The purchase order recap is automatically purged if selected in Purchase Order Options.

• Receipt history is automatically purged based on the selection made in Purchase Order Options.

• All purchase history and miscellaneous charge year-to-date balances are set to zero as of the year-ending date.

If you have not already printed period-end reports, you can do so during period-end processing. You can also select and print period-end reports without accessing Period End Processing by using Period End Report Selection.

Warning Backing up your data is an important part of your daily and monthly procedures. Back up all Purchase Order data before proceeding.

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