Integrating Other Modules with Payroll

The Payroll module can operate on a stand-alone basis, or other modules can be integrated with Payroll to take full advantage of the information stored in the system. When integrated, each accounting module shares common information with any related modules. Sharing eliminates any double entry of information already stored within the system.

The following modules can be integrated with the Payroll module:

General Ledger

The General Ledger module is the key to integrating all financial information from the Payroll module, and from the other accounting modules. The General Ledger module provides complete, timely financial reports, which consistently reflect current information.

If the General Ledger module is installed, all journal entries generated from the Payroll module are posted directly to the general ledger following the printing and updating of the Daily Transaction Register. The financial statements and other general ledger reports printed after the update of the Daily Transaction Register reflect postings on the register.

If the General Ledger module is not installed, the payroll journal entries can be posted to the General Ledger Detail Posting file following the printing of the Daily Transaction Register. The General Ledger Posting Recap report printed from this file provides the necessary audit information to prepare monthly journal entries for your manual general ledger. The information on this report is purged following payroll period-end processing.

The General Ledger module, when installed, is assumed to be integrated with Payroll unless the General Ledger check box is cleared in the Payroll Options window. If the check box is cleared, the Payroll module makes no postings to the general ledger following Daily Transaction Register printing. If the General Ledger module is not installed, the General Ledger check box determines whether or not Payroll posts the journal entries to the General Ledger Recap Posting file.

Job Cost

The Job Cost module is designed to enable contractors and project managers to track and control costs associated with jobs in progress.

The Job Cost module has an estimating function, and can capture cost information directly from the Payroll and Accounts Payable modules. To activate this interface, select the Job Cost check box in the Payroll Options window.

When the Job Cost module is integrated with the Payroll module, payroll expense information related to specific jobs is automatically posted to the job files.

Bank Reconciliation

The Bank Reconciliation module records all check information from the Payroll module, and all checks entered in the Accounts Payable module and deposits entered in the Accounts Receivable module. You must only verify that the transactions recorded agree with your bank statement. Any discrepancies or missing information can be easily identified.

To integrate the Bank Reconciliation module with Payroll, select the Bank Reconciliation check box in the Payroll Options window.

Check information is transferred from Payroll to the Bank Reconciliation module each time the Check Register is printed and the associated update is performed. This detail is retained in the Bank Reconciliation system until the month-end bank reconciliation is performed.

Direct deposit information is transferred from Payroll to the Bank Reconciliation module as an adjustment for the total direct deposit amount for each payroll cycle. This information is posted each time the Direct Deposit Register is printed and the Check Register update is performed.