Open topic with navigation

Select Payroll Main menu > Payroll Data Entry. The Pay Cycle window automatically appears. In the Pay Cycle window, click TimeCard. The TimeCard button is available only if the TimeCard module is integrated with Payroll.

Use Timecard Data Entry to pull payroll data entries entered through the TimeCard module. You can select the TimeCard records to be included by selecting employee numbers, departments, labor distribution codes, earnings codes, and user IDs.

During the selection process, TimeCard records with the same primary values (that is, employee number, earnings code, labor code, etc.) are combined into a single line entry in the Payroll module. If Detail By Date is selected in the Detail Level for Payroll Entries field in the TimeCard & TimeClock Options window, TimeCard records with the same primary values, but with different dates, are kept separately. If Full Detail is selected, each TimeCard record creates its own line entry in the Payroll module. If either the No Detail or Detail By Date field is selected, the pay rate value is calculated as the average pay rate for that entry.

After the selection process is complete, a message appears asking if you want to use more TimeCard data. The selection process can be performed multiple times during the data entry cycle, allowing you to pull in additional TimeCard records. After TimeCard records are pulled into Payroll, they are treated in the same manner as a record originally created in the Payroll module; records can be deleted or changed, as needed.

Changing data from within the Payroll module does not affect the TimeCard entries that created the data. When an employee's TimeCard records are cleared from the Payroll selection, the posting status on the TimeCard entry is reset.

You can clear the entire Payroll selection at any time, including the TimeCard selections pulled into Payroll, in the Pay Cycle window in Payroll Data Entry. You can then reselect the TimeCard records that you want to pull into Payroll.

© Sage Group plc 2019. Privacy Policy | Copyright/Trademarks