Apply Deduction to Employees

Apply Deduction to a Range of Employees - Fields

Deduction Code

This field displays the deduction code representing the deduction type to apply to the employee range.

Description

This field displays the deduction code description.

Adjust Employees with Existing Deduction

Select an option for adjusting employees with existing deductions.

Select Already Applied to update any employees (within the selected range) to whom this deduction code has already been applied.

Select Never Applied to update only those employees (within the selected range) to whom this deduction code has not been applied.

Select All Employees to apply the deduction code to all employees.

Adjust Standard Amount/Rate, Limit, or Both

Select whether to update the standard amount, rate, or standard limit.

Select Standard Amount or Rate to update only the standard amount or rate for employees for whom this deduction code applies.

Select Standard Limit to update only the standard limit for employees for whom this deduction applies.

Select Update Both to update both the standard amount or rate and the standard limit for employees for whom this deduction code applies. If you select Update Both, both the original deduction amount/rate and the original deduction limit must match the voluntary deduction information in the employee's record for the amount or rate and the limit to be adjusted.

Adjust Employees with a Specific Rate or Limit

Select this check box to update only those employees (within the selected range) with a specific original deduction rate. Clear this check box to update all employees within the selected range. This field is available only if you selected Already Applied or All Employees in the Adjust Employees with Existing Deduction field.

Original Deduction Amount/Rate

Enter the original deduction amount/rate for this range of employees. If you selected Standard Amount or Rate or Update Both in the Adjust Standard Amount/Rate, Limit, or Both field, the original deduction rate entered must match the rate entered in the Ded. Rate field in the Voluntary Deduction Maintenance window in Employee Maintenance for this employee. This field is available only if the Adjust Employees with a Specific Rate or Limit check box is selected.

Note If you select Update Both in the Adjust Standard Amount/Rate, Limit, or Both field, both the original deduction rate and the original deduction limit must match the voluntary deduction information in the employee's records in order for the amount or rate and the limit to be adjusted.

Original Deduction Limit

Enter the original deduction amount/rate for this range of employees. If you selected Standard Limit or Update Both in the Adjust Standard Amount/Rate, Limit, or Both field, the original deduction limit entered must match the amount entered in the Ded. Goal field in the Voluntary Deduction Maintenance window in Employee Maintenance for this range of employees. This field is available only if the Adjust Employees with a Specific Rate or Limit check box is selected.

Note If you select Update Both in the Adjust Standard Amount/Rate, Limit, or Both field, both the original deduction rate and the original deduction limit must match the voluntary deduction information in the employee's records in order for the amount or rate and the limit to be adjusted.

Employee Number

Enter a range of employee numbers, or select the All check box to include all employee numbers. Click the Lookup button to list all employee numbers.