Accounts Receivable Aged Invoice Report - Fields Home | FAQs & Troubleshooting

 

Accounts Receivable Aged Invoice Report

Report Setting

Enter a report setting, or click the Lookup button to list all report settings. The Standard report setting provides a set of default options, sort criteria, and selection criteria for each report.

 

Description

This field displays the description for the selected report setting. Enter a description that describes the output of the report. The description can be up to 60 characters.

 

Type

This field displays the type of access assigned to the report setting. A Public report setting allows access to all users. This includes the ability to access, modify, save, print, and delete the report setting; however, the Standard report setting cannot be deleted. This field can only be viewed.

 

Default Report

Select this check box to set the current report setting as the default report setting. The default report setting is the first report setting displayed when the report is accessed. Clear this check box if you do not want this report setting to be the default.

When a default report setting is not selected, the Report Setting field displays the Standard report setting.

 

Print Report Settings

Select this check box to print the options, sort criteria, and selection criteria for the selected report setting. This information prints on a separate cover page when the report is printed. Clear this check box if you do not want to print the report settings.

 

Three Hole Punch

Select this check box to print the report with a larger margin. This allows enough space for you to three-hole punch the report. Clear this check box if you do not want a larger margin for this purpose.

Number of Copies

Select the number of copies to print.

 

Collated

Select this check box to print each copy of the report or form in proper binding order when printing multiple copies. Clear this check box if you do not want to collate the report or form. This check box is available only if the value selected in the Number of Copies field is greater than 1.

 

Sort Report By

Select an option for sorting the report.

 

Aging Date/Month Ending Date

Enter the date to use to determine the aging category to apply to each invoice, or click the Calendar button to select a date from the calendar. Invoices with an invoice date past this date are not included on the report. If Month is selected in the Aging Categories to be Used field in Accounts Receivable Options, this field displays as Month Ending Date.

 

Report Detail Option

Select the report detail option for printing the report.

• Select Invoice to print invoice information, such as the customer number, name, contact, phone number, credit limit, invoice number and date, available discount and date (if applicable), invoice balance, and the aged amounts.

• Select Detail to print additional detail information, including the salesperson number, any comments included on the invoice, and the payment date and reference number (for open item customers).

• Select Summary to print summary total amounts due by customer (invoices are not itemized).

 

Aging Option to Print

Select an aging option to include on the report. The actual aging options depend on the aging categories specified in the Aging Categories field in Accounts Receivable Options. The Only Invoices With Retention option is available only if the Accounts Receivable module is integrated with Job Cost and the Track Job Cost Retention Receivables check box is selected in Accounts Receivable Options.

 

Future Transactions

Select one of the following methods to determine which future transactions to print.

• Select Exclude by Invoice Date to exclude transactions dated in the future (past the aging date). The invoice balance is calculated based on transactions in the Payment History file.

• Select Exclude by Transaction Date to exclude transactions specified by the date you type in the Transaction Date field. Invoices posted to the general ledger after the date entered are excluded from the report.

• Select Include All to include transactions dated in the future. The invoice balance, including all transactions, will print.

Note  This option applies only to open item customers.

 

Transaction Date

Enter the transaction date, or click the Calendar button to select a date from the calendar. Transactions posted to the general ledger on or after the date in this field are excluded from the report. If a date is not entered in this field, the Accounts Receivable module date is used. This field is available only if Exclude by Transaction Date is selected in the Future Transactions field.

 

Include Paid Invoices

Select this check box to print paid invoices. Clear this check box if you do not want to include paid invoices.

 

Age Credit Memos

Select this check box to age credit memos. Clear this check box if you want to retain the credit memo balance current.

 

Print Transaction Date

Select this check box to print a transaction date for each invoice. The transaction date is the accounting date used to post the invoice to the general ledger. Clear this check box if you do not want to print a transaction date for each invoice.

 

Print Sold To Customer Number

If an option other than Summary is selected in the Report Detail Option field, select this check box to print the sold-to customer number. The sold-to customer number will print below the invoice number for each invoice that contains a bill-to customer number that is different than the customer number. Clear this check box if you do not want to print the sold-to customer number for each invoice. This field is available only if the Enable Bill To Customer Reporting check box is selected in Accounts Receivable Options.

 

Print Condensed

Select this check box to print the report in condensed format. The report will print in portrait view with a smaller font. Clear this check box to print the report in landscape view with a larger font.

 

Operand

Select an operand to limit your selection to a particular value or range of values. When selecting a value using the Lookup button or entering a value directly into the Value field (and moving out of the field), the operand automatically changes to Equal to. Likewise, when selecting a value using the Lookup button for a range or entering values directly into both Value fields, the operand automatically changes to Range.

The following operands are available:

Operand	Operand Function
All	Selects all information for the Select Field.
Begins with	Selects only the information for the Select Field that begins with the value entered in the Value field.
Ends with	Selects only the information for the Select Field that ends with the value entered in the Value field.
Contains	Selects only the information for the Select Field that contains the value entered in the Value field.
Less than	Selects only the information for the Select Field that is less than, but not equal to, the value entered in the Value field.
Greater than	Selects only the information for the Select Field that is greater than or equal to the value entered in the Value field.
Range	When Range is selected, two Value fields are used. Information is selected that is greater than or equal to the first value entered and less than or equal to the second value entered in the Value fields. Note Entries in the "From" Value field may change to the entry made in the "To" Value field, if the "From" Value contains a lowercase letter and the "To" Value contains an uppercase letter. This occurs because lowercase letters are greater than uppercase letters. For example, if 01a is entered in the "From" Value field and 01C is entered in the "To" Value field, the "From" Value field changes to 01C.
Equal to	Selects only the information for the Select Field that is equal to the value entered in the Value field.
Not Equal to	Selects only the information for the Select Field that is not equal to the value entered in the Value field.

 

Additional operands are available for date Select fields. The system date is used to calculate the date ranges. When one of the date operands is selected, the Value fields automatically default to the appropriate dates.

You can use commas (,) to separate multiple values; however, if your selection values already contain commas, you must use alternate separators to separate them.

Note When alternate separators are used, the value list must end with the alternate separator character.

The alternate separators include the following:

~ ! @ # $ % ^ & * ( ) = [ ] \ ; " / _ + { } | : < > ?

Note If you enter a value that contains a comma (for example, if a vendor number is 01-SAGE,WEST), then you must enclose the value with an alternate separator (for example, %01-SAGE,WEST%). Because the comma is a separator, if the value is not enclosed in alternate separators, the system can search for two incorrect values (for example, "01-SAGE" and "WEST", instead of "01-SAGE,WEST").

If your company uses commas in item codes, use an alternate separator to select one or multiple item codes.

 

 

Value

Enter a value based on the operand entered, or click the Lookup or Calendar button to select a value from the list. Multiple values can be entered by using a comma or alternate separators to separate values.

You can enter single or multiple values as follows:

Operand	Value
All	Selects all information for the Select Field.
Begins with	Multiple values are separated by a comma or alternate separator. An OR condition is assumed.
Ends with	Multiple values are separated by a comma or alternate separator. An OR condition is assumed.
Contains	Multiple values are separated by a comma or alternate separator. An OR condition is assumed.
Less than	Only single values are allowed.
Greater than	Only single values are allowed.
Range	Both Value fields are used to define a range. Only single values are allowed at each Value field.
Equal to	Multiple values are separated by a comma or alternate separator. An OR condition is assumed.
Not Equal to	Multiple values are separated by a comma or alternate separator. An AND condition is assumed.

Note If you enter a value that contains a comma (for example, if a vendor number is 01-SAGE,WEST), then you must enclose the value with an alternate separator (for example, %01-SAGE,WEST%). Because the comma is a separator, if the value is not enclosed in alternate separators, the system can search for two incorrect values (for example, "01-SAGE" and "WEST", instead of "01-SAGE,WEST").

 

Printer/Output

Select a printer or output method. The following output methods are available:

• Select Deferred to save the report or listing to your hard drive for printing at a future time using Deferred Printing.

• Select Export to export to a file type, such as PDF or Excel. The file can then be saved to your hard drive.

• Select Data Only Export to export only the data portion of the report (excluding header information) to a file type, such as PDF or Excel. The file can then be saved to your hard drive or e-mailed.

  Note This option is available only if the report or listing contains header information.

• Select Office Merge to export data to a Microsoft Word or Excel template. For more information, see Office Template Manager.

• Select Paperless Office to e-mail, fax, or print the report as a PDF document. When you select this option and click Print, the Paperless Office Selection window appears and allows you to define recipient and message options.

 

Keep Window Open After Print

Select this check box to keep this window open after you print. Clear this check box if you want this window to close automatically after you print.

Note The selection for this check box is set by user and workstation.

 

Keep Window Open After Preview

Select this check box to keep this window open after you preview the report or form. Clear this check box if you want this window to automatically close after you preview the report or form.

Note The selection for this check box is set by user and workstation.