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Select General Ledger Period End menu > Period End Processing.
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Use Period End Processing to automatically perform either period-end or year-end processing based on the period entered at the Current Period field in the General Ledger Options window.
Period End Processing allows you to close the current period and cycle the accounting period forward to the next period. Period-end processing is usually performed at the end of each accounting period. Year-end processing takes place automatically when period-end processing is performed for the last period of the fiscal year.
Note Fields in the General Ledger Options window are used to determine the current accounting period and number of years to retain transaction history after year-end processing.
The following occurs during period-end or year-end:
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Accounts with a Deleted status can be removed during year-end processing based on activity and the selection to retain history in General Ledger Options.
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Any accounts with no activity are automatically removed.
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If the Copy Actual to Default Budget at Year End check box is selected in the General Ledger Options window, the actual amounts for the closed fiscal year are copied to the default budget for the current fiscal year.
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Options for resetting journal numbers are performed.
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If the Clear Balances check box in Main Account Maintenance is selected for a main account value, balances are cleared for nonfinancial accounts at year end.
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If retaining transaction history, all current year transaction information is updated and any transaction history with no current year activity is removed based on options selected in General Ledger Options.
If you have not already posted allocations before performing period-end processing, you are prompted to post them. If you have not already printed period-end reports, you can do so during period-end processing. You can also select and print period-end reports without accessing Period End Processing using Period End Report Selection.
Warning Backing up your data is an important part of your daily and monthly procedures. Back up all General Ledger data before proceeding.
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