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Select Payroll Time Track menu > Time Track Entry. Enter an employee number and click the Recalculate Entries button.
Note The Recalculate Entries button is available under the following conditions:
- A shift code is either assigned to the employee in Employee Maintenance or set as the default shift in Shift Maintenance.
- For the shift code, there are values entered in the Hrs/Day when Overtime Starts field and/or the Hrs/Week When Overtime Starts field.
- The current entries include:
- Hours that qualify as overtime based on the shift settings, but a regular-time earnings code is used.
- Hours that do not qualify as overtime based on shift settings, but an overtime earnings code is used.
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Use Recalculate Entries to recalculate the hours worked based on the overtime rules established for the current shift in Shift Maintenance. The current shift is the one assigned to the employee in the Employee Time Track Settings window. If no shift is assigned to the employee, the default shift selected in Shift Maintenance is used.
The program creates adjusting entries if the regular-time hours exceed the cap at which overtime starts, and also if an overtime earnings code is used when overtime should not be calculated.
Example
The overtime rules for a shift specify that overtime starts when hours worked exceed 40 hours per week.
The entries for the employee include 38 regular hours and 10 overtime hours.
The Recalculate Entries program creates two entries:
- An entry for two regular-time hours.
- An entry for –2 overtime hours.
The result is 40 regular-time hours and 8 overtime hours.
The Recalculate Entries window shows the current hours and the adjustment amount. You can click Adjust to create the adjusting entries, or you can click Exit to close the window without making any adjustments.
If multiple entries meet the criteria for an adjustment, when you click Adjust, the adjusting entries are created and the next entry is displayed. You can click Skip to switch from the entry you're currently viewing to the next one without making an adjustment.
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| Employee No. | Earnings Code (Regular) |
| Date Worked | Current Hours (Overtime) |
| Current Hours (Regular) | Adjustment (Overtime) |
| Adjustment (Regular) | Earnings Code (Overtime) |
