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Rollup types and rollup codes are user-defined fields that allow you to group accounts for the purpose of reporting on user-defined classifications without changing the structure of the general ledger account itself.
For example, company ABX has several managers who are responsible for tracking different expense accounts. Steve is responsible for tracking building maintenance expense and equipment maintenance expense, Jane is responsible for tracking rent and utility expenses for the Accounting Center, and Michelle is responsible for tracking insurance expenses, and rent and utility expenses for the Customer Service Center. Company ABX can set up a rollup type called "Manager" and can assign rollup codes, "Steve," "Jane," and "Michelle" to the rollup type.
Next, these rollup codes "Steve," "Jane," and "Michelle" can be assigned to selected expense accounts. When printing reports such as the Budget and History Report, manager Michelle can easily select to print only the expense accounts assigned to her rollup code "Michelle."
Account Number
Account Description
Rollup Type 1 = Manager
515-00-03
Building Maintenance
Steve (rollup code)
525-00-03
Equipment Maintenance
Steve
545-20-03
Utilities: ACCTG-CENTR
Jane (rollup code)
555-20-03
Rent: ACCTG-CENTR
Jane
545-30-03
Utilities: CSERV-CENTR
Michelle (rollup code)
555-30-03
Rent: CSERV-CENTR
Michelle
530-00-03
Insurance Expense
Michelle
