Create an Account Using a Main Account and Existing Accounts

 

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Expand/Collapse item  Overview

Expand/Collapse item  Before You Begin

 

To create an account using a main account and existing accounts

  1. Select General Ledger Setup menu > Main Account Maintenance.

  2. In the Main Account field, select the main account to use as the basis for creating new accounts. For more information, see Main Account Maintenance - Fields.

  3. Click Copy.

  4. In the Copy Accounts window, the selected main account displays and each account segment description appears in the Select Field column. For more information, see Copy Accounts - Fields.

  5. For each account segment in the Select Field column, select an operand and value  for copying account information.

Note Only those accounts that match the entered ranges are used with the selected main account to create new accounts.

  1. Click Proceed.

Note  After accounts are created for the selected main account, the main account cannot be deleted.

New accounts are created by replacing the value of the main account in the selected existing accounts with the main account selected in Main Account Maintenance.

The accounts created inherit the following values of the main account:

  • Account Group

  • Account Category

  • Clear Balance setting (if the account is a non-financial account)

  • Assigned Rollup Codes

If the main account or any subaccounts used to create the new general ledger account have a status of inactive, the new account's status is inactive. In addition, during the creation process, the system compares the start and end date values of the main account and subaccounts, determines the most restrictive start and end dates, and assigns these dates to the new general ledger account.

 

Expand or collapse item  Example - Creating accounts based on a main account and existing accounts

 

Expand or collapse item  Example - Creating accounts based on a main account and existing accounts