Job Type Maintenance

Job Type Maintenance - Fields

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Job Type

Enter the job type representing the job to add or maintain, or click the Lookup button to list all job types.

Description

Type a description for the job type.

1. Main

Accounting Method

Select one of the following accounting methods to be used to determine General Ledger postings for the job type during Job Billing and Job Close-Out if the Post to G/L for Work in Process check box is selected in the Job Cost Options window.

Select Completed Contract to not recognize Revenue and Cost of Sales until the job is completed. Any partial billing made against the job is posted to deferred revenue. When the job is closed, Job Close-Out will credit Work in Process and debit Cost of Sale.

Select Percentage of Completion to recognize Revenue and Cost of Sales before the job is completed. When Work-in-Process accounting is used, all expenses relating to jobs still in process are posted to a Work-in-Process asset account. When the job is billed, Work in Process is relieved and posted to Cost of Sale. When Work-in-Process accounting is not used, Revenue and Cost of Sales are recognized at the time the job is billed. This allows you to include profit/loss on financial statements for jobs partially billed but not completed.

Bill Method

Select one of the following billing methods to be used for the job type if the Accounts Receivable module is integrated with Job Cost and the Job Billing process is used to bill jobs.

Select Fixed if billing will be performed for the total contract amount, based on the percentage of completion.

Select Time and Material if billing will be performed separately for each individual cost, based on the actual costs and billing rates established for each cost code and cost type.

Select Non-Billable for jobs with no customers involved (in-house jobs).

Retain Transaction Detail

Select this check box to retain job-to-date cost detail for the job type. Clear this check box to purge transaction detail at the end of each accounting period (monthly). Purged detail is summarized by cost code and cost type under the period-end date specified.

Job Units Description

Type a description of the units maintained for the job type to determine cost per unit for the job. If you do not want to track costs per unit by job, leave this field blank.

Entry Sample

SQUARE FT

Job Revenue

Enter the general ledger job revenue account number to post revenue for the job type, or click the Lookup button to list all general ledger accounts.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in the General Ledger Options window. For more information, see General Ledger Options.

Entry Sample

401-00-00 Revenue – Contract Billing

Deferred Revenue

Enter the general ledger account number to post deferred revenue for the job type, or click the Lookup button to list all general ledger accounts. For jobs using the Completed Contract accounting method, the deferred revenue account is used in place of the job revenue account. This field is available only if the Post to G/L for Work in Process check box is selected in the Job Cost Options window.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in the General Ledger Options window. For more information, see General Ledger Options.

Entry Sample

249-00-00 Deferred Income

2. WIP Accounts

Type

This field displays the cost type and can only be viewed.

Work in Process

Select a work-in-process account for the cost type. Click the Lookup button to view all general ledger accounts.

Cost of Goods Sold

Select a cost-of-goods-sold account for the cost type. Click the Lookup button to view all general ledger accounts.