Basics of Time Off Accruals

 

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The rate at which employees accrue time off and when that time off is available to them is based on settings and information entered in the following locations:

Expand/Collapse item In Payroll Options:

 

Expand/Collapse item  In Time Off Maintenance :

The basic rules of time off accrual are as follows:

  • Accrued hours = Hours accrued up to the present time (Calculated when Accrual is selected in the Base Time Off Availability On field in Payroll Options.)

  • Limit hours = The maximum number of time off hours that an employee can accrue in a year. (Calculated when Limit is selected in the Base Time Off Availability On field in Payroll Options.)

  • Carry-over hours = Unused hours carried over from the prior year

  • Total hours = accrued or limit hours + carry-over hours
  • Available hours = total hours - hours used

  • Time off hours, regardless of whether they are based on accrual or an annual limit, are not eligible until any delays have expired.

For more information, see:

Process Time Off Accruals

Time Off Accrual Rates and Methods

Determining Time Off Availability

Setting Time Off Accrual Limits

Set Up Time Off Schedules

Periodic Time Off Accrual

Perform Periodic Time Off Accrual