Employee Numbering Methods

 

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You can assign up to seven characters to identify each employee. You can use numbers, letters, special characters, or a combination of the three. If you are using the Department feature, the two-character department number must precede the employee number. For example, an entry of 0212345 displays as 02-0012345, and an entry of 02JOHNSON displays as 02-JOHNSON.

If you use only numbers for the employee number, leading zeros are inserted automatically. For example, an entry of 150 displays as 0000150. If letters are used, no leading zeros are inserted.

Because employee numbers are used to identify all payroll transactions, it is important that your employee numbering method meets your requirements. When selecting your numbering method, remember that most payroll reports can be sorted by the employee number in addition to the sort field or name. You can use the Sort Field in Employee Maintenance to enter information such as job type, union affiliation, etc. For more information, see Employee Maintenance.

Regardless of the numbering method selected, you can use the Lookup button to view a list of employees in employee name or employee number order when you need to enter an employee number in a field.

Note Avoid using employees' Social Security Numbers as part of your numbering system. Using all or part of the Social Security Number creates a security risk.

You can use the following numbering methods:

Expand/Collapse item  Numbers Only

 

Expand/Collapse item  Combination of Numbers and Letters

 

Expand/Collapse item  Abbreviation of the Employee Name