Select a pay cycle for this pay period. Only employees with the same pay cycle entered in Employee Maintenance can be processed using the Auto Pay feature or selected in Payroll Data Entry.
Enter the date for the first day of the pay period, or click the Calendar button to select a date from the calendar.
If this field is empty when you enter the period ending date, the staring date is automatically calculated based on the ending date and the pay cycle, but it can be changed.
This date can be printed on the checks. It cannot be adjusted for individual checks.
Enter the date for the last day of the pay period, or click the Calendar button to select a date from the calendar.
If this field is empty when you enter the period starting date, the ending date is automatically calculated based on the starting date and the pay cycle, but it can be changed.
This date can be printed on the checks. It cannot be adjusted for individual checks.
Enter the check date, or click the Calendar button to select a date from the calendar.
This date prints on paychecks and is used in the payroll tax calculation to obtain tax rates and limits. If you change this date after calculating taxes, you must run Payroll Tax Calculation again.
This date is also used for tax reporting purposes. To ensure the accuracy of your reports, it is critical that you keep the check date in the current processing quarter.
Select the deduction/earnings period number (1 through 5) for automatic application of deductions and earnings codes. The period is matched with the periods specified for each deduction code in the Frequency of Deduction field in Deduction Code Maintenance and with the periods specified for each earnings code in the Frequency field in Automatic Earnings Code Maintenance.
Enter the normal number of days worked by employees with this pay cycle. The number of days entered can be adjusted for individual employees in the Days Worked field in Payroll Data Entry.
Enter the normal number of weeks worked by employees with this pay cycle. This number can be adjusted for individual employees in the Weeks Worked field in Payroll Data Entry.
Enter the earnings code representing the default earnings, or click the Lookup button to list all earnings codes.
Select this check box if tax amounts are to be entered manually for all checks in the pay cycle. Clear this check box if you want taxes to be calculated and applied automatically. This field can be changed for individual employees in the Manual Tax check box in Payroll Data Entry.
Select this check box for automatic application of deductions from the employee record. Deductions with a matching deduction period are applied against each employee processed using the Auto Pay and Selective Payment Entry features. Clear this check box to manually enter each deduction during check line detail entry. This field can be changed for individual employees in the Auto Ded check box inPayroll Data Entry.
Select this check box to automatically include earnings codes from the employee record. Earnings codes with a matching earnings period are included for each employee processed using the Auto Pay feature. Clear this check box to manually enter earnings codes in the Auto Pay window or during check line detail entry.
Select this check box to print computer-printed checks. Clear this check box for manual checks. This field can be changed for individual employees in Payroll Data Entry.
Select this check box to process direct deposit transactions for direct deposit participants. Clear this check box if you do not want to process direct deposit transactions.
The Direct Deposit check box is available only if the Print Checks check box is selected in the Pay Cycle window and the Require Direct Deposit check box is selected in Payroll Options.
Allow employees with other pay cycles for bonus and commissions
Select this check box to pay employees whose assigned pay cycle in Employee Maintenance is different than the one selected in this window.
This check box is intended for use in pay runs that fall outside of employees' typical pay cycle.
When this check box is selected, payroll taxes are calculated using the currently selected pay cycle regardless of the pay cycle assigned in Employee Maintenance.
Example: Flat tax on commission
Employees are paid regular wages each week; they are assigned the Weekly pay cycle in Employee Maintenance.
Employees also receive a monthly commission, which is taxed using a flat tax rate (earnings tax rule -800053).
To pay commission, select the Allow employees with other pay cycles for bonus and commissions check box, and enter the date range for the month.
In this example, the pay cycle doesn’t have an impact on the taxes for tax calculation purposes because the taxes are calculated at a flat rate.
Employees are paid regular wages each week; they are assigned the Weekly pay cycle in Employee Maintenance.
Employees also receive a monthly commission, which is taxed using a tax table (earnings tax rule -800011).
To pay commission, select the Allow employees with other pay cycles for bonus and commissions check box, and enter the date range for the month.
In this example, the pay cycle does have an impact on the taxes for tax calculation purposes because the taxes are calculated using a table that annualizes wages by the pay cycle.
You must have the appropriate security setup to access this check box.
Note The Auto Pay button is not available if this check box is selected.
