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Overview  

Follow this procedure to print zero-dollar checks or remittance advices for ACH electronic payments and to print and update the Check Register and Electronic Payment Register.

 Before You Begin

If you select the Print Vendor Remittance Advice check box in Accounts Payable Options, remittance advices will print for ACH electronic payments. If you clear the check box, a zero-dollar check will print instead.

 

To print zero-dollar checks, rather than remittance advices, for ACH electronic payments

To print remittance advices forACH electronic payments only

To print both checks andACH electronic payment remittance advices  

 

To print zero-dollar checks, rather than remittance advices, for ACH electronic payments

1. Select Accounts Payable Check and Electronic Payment Processing menu > Check Printing and Electronic Payment.

2. Enter a bank code and make other selections as needed. For more information, see Check Printing and Electronic Payment - Fields.

3. Click Print. Checks print if invoices were selected for vendors that are not set up for electronic payments, and zero-dollar checks print for electronic payment vendors.

4. When you are prompted to print the Check Register, click Yes.

5. In the Check and Electronic Payment Register window, change the posting date if necessary, and then click Print. For more information, see Check and Electronic Payment Register - Fields.

6. When you are prompted to print the Electronic Payment Register, click Yes. Review both registers for accuracy.

7. When prompted to update the Check and Electronic Payment Registers, click Yes. You must update the register before creating the ACH file.

The documents are printed and the registers are updated. If the Daily Transaction Register is not automatically printed and updated based on your security setup, print and update the Daily Transaction Register.

To print remittance advices for ACH electronic payments only

1. Select Accounts Payable Check and Electronic Payment Processing menu > Check Printing and Electronic Payment.

2. In the Select Payment Type window, select Electronic Payments, and then click OK. For more information, see Select Payment Type - Fields.

Note If you selected invoices for both electronic payment vendors and vendors paid by check, you must print both checks and electronic payment remittance advices before you can print and update the Check Register and Electronic Payment Register.

3. In the Electronic Payment Remittance Advice Printing window, enter a bank code and make other selections as needed. For more information, see Electronic Payment Remittance Advice Printing - Fields.

Note You must enter a bank code that is set up for electronic payments. For more information, see Set Up Your Banks for Electronic Payments.

4. Click Print. Remittance advices are printed for the electronic payments.

5. When prompted to print the Check Register, click Yes.

6. In the Check and Electronic Payment Register window, change the posting date if necessary and click Print. For more information, see Check and Electronic Payment Register - Fields.

7. When you are prompted to print the Electronic Payment Register, click Yes. Review both registers for accuracy.

8. When prompted to update the Check and Electronic Payment Register, click Yes. You must update the register before creating the ACH file.

The remittance advices are printed and the registers are updated. If the Daily Transaction Register is not automatically printed and updated based on your security setup, print and update the Daily Transaction Register to post the payments to the general ledger.

To print both checks and ACH electronic payment remittance advices  

1. Select Accounts Payable Check and Electronic Payment Processing menu > Check Printing and Electronic Payment.  

2. In the Select Payment Type window, select Both, and then click OK. For more information, see Select Payment Type - Fields. The Check Printing and Electronic Payment window appears.

Note In the Select Payment Type window, you can select either Checks or Electronic Payments instead of Both if you want to print documents for the two payment types separately; however, you must print both checks and electronic payment remittance advices before you can print and update the Check Register and Electronic Payment Register.

3. In Check Printing and Electronic Payment, enter a bank code and make other selections as needed.

Note You must enter a bank code that is set up for electronic payments. For more information, see Set Up Your Banks for Electronic Payments. The same bank code selected for checks will also be used for electronic payments. You must process checks and electronic payments separately to use different banks codes for each payment type.

4. Click Print. Checks are printed first, and then the Electronic Payment Remittance Advice Printing and Extended Stub Report window appears.

5. Make any necessary selections, and then click Print. The remittance advices are printed.

6. When prompted to print the Check Register, click Yes.

7. In the Check and Electronic Payment Register  window, change the posting date if necessary, and then click Print. For more information, see Check and Electronic Payment Register - Fields.

8. When you are prompted to print the Electronic Payment Register, click Yes. Review both registers for accuracy.

9. When prompted to update the Check and Electronic Payment Register, click Yes. You must update the register before creating the ACH file.

The checks and remittance advices are printed and the registers are updated. If the Daily Transaction Register is not automatically printed and updated based on your security setup, print and update the Daily Transaction Register to post the payments to the general ledger.