A/P Invoice History Inquiry

A/P Invoice History Inquiry - Fields

Invoice No.

Enter an invoice number, or click the Lookup button to list all invoice numbers.

Click the Memo button to view, create, or maintain memos. The Memo button is available only if the appropriate memo type has been set up in Memo Manager Maintenance for this task. If a memo already exists for this task, the Memo button appears yellow. If a memo does not exist, the Memo button appears blue. For more information, see Memo Maintenance.

1. Main

This tab displays invoice information such as the vendor number, invoice balance, and due dates. Some information is available only for Accounts Payable invoices and some only for Purchase Order invoices.

If multiple purchase orders were applied to a purchase order invoice:

The word Multiple appears in the PO No. field. Click the Multiple Purchase Orders Zoom button next to the field to view a list of the applied purchase orders.

If the applied purchase orders included prepayments, the total amount for all of the orders appears in the Prepayment field. Click the Prepayments button next to the field to view a list of the orders, along with the prepayment amounts and check numbers.

2. Lines

Lines List Box

This list box displays invoice history information.

Use the buttons located to the right of the list box to view comments and credit card invoice transfer details for Accounts Payable invoices and additional fields and extended item descriptions for Purchase Order invoices.

For more information, see:

Comment Text

Credit Card Invoice/Payment Transfer Details

Additional Fields

Item Text Inquiry

Select a row and click the Export to Excel button to export the contents of the list box to Microsoft Excel. The button is available if Excel is installed on your computer and you have the appropriate security setup.

3. Payments

Payments List Box

This list box displays payment history information.

In the Check No. column, wire transfer numbers begin with the letter W and electronic payment numbers begin with the letter E.

If the Allow Partial Allocation of Payment Amount check box is selected in Accounts Payable Options, and a payment is paid partially by check and partially by electronic payment, that payment will be treated as a check, the check type will be Auto, and the number will not begin with an E.

Use the buttons located to the right of the list box to view payment history and credit card payment transfer details for the selected payments.

For more information, see:

Payment History Inquiry

Credit Card Invoice/Payment Transfer Details

Select a row and click the Export to Excel button to export the contents of the list box to Microsoft Excel. The button is available if Excel is installed on your computer and you have the appropriate security setup.