A/R Invoice Data Entry

 

Window Details

Navigation

Overview

Fields

 

How Do I

 

 

Write Off a Bad Debt

Adjust the Invoice or Credit Memo

Refund a Customer

Add a New Miscellaneous, Charge, or Comment Item Code On the Fly

Adjust a Processed Invoice

Apply Debit or Credit Memos to an Accounts Receivable Invoice

Record a Cash Sale

Process Credit Card Transactions

Process Repetitive Invoices

Enter Sales Order/Invoice and A/R Cash Receipts/Invoice Credit Card Information

Adjust Finance Charge Invoices

Process ACH Payment Transactions

 

Related Topics

 

 

Grids

Sales Tax FAQs

Using Sales Tax in Job Cost

 

Receiving Payment by Credit Card from Your Customers Flowchart

 

Customer Balance in Accounts Receivable Paid by Credit Card Flowchart

 

Credit Card Processing FAQs

 

Navigation

Select Accounts Receivable Main menu > Invoice Data Entry.

Overview

Use Invoice Data Entry to enter information necessary for preparing customer invoices and provide a first step toward evaluating and processing your receivables. All invoices, debit memos, credit memos, and adjustments to previously recorded invoices must first be entered here.

Adjustments print on a customer’s invoice and/or statement. Internally, the adjustments print on the Sales Journal and the Daily Transaction Register. If a debit memo or credit memo is applied to a specific invoice, the appropriate invoice number is also shown on these reports. You can also use the Match Credits to Open Invoices task.

Debit memos are generally issued to an account for billing errors, freight not billed, or other miscellaneous, charges; credit memos are typically used to credit an account for returned goods. Enter the debit or credit memo as a positive amount. The system recognizes the -DM or -CM invoice type and automatically reverses the amount signs, when necessary, before applying the amount to the proper account.

Fields

 

 

Invoice Number

Batch

 

 

1. Header

 

Customer No.

Apply to Invoice

Customer PO

Bill To/Sold To

Job Number

Invoice Date

Due Date

Discount Date

Net Invoice Amt

Terms Code

Ship Method

Salesperson

Comment

Schedule

Print Invoice

eInvoice Payments

Fax

Batch Fax

E-mail

 

 

2. Lines

 

Quick Row

Cost

Item Code

Tax Class

Quantity

Commission

Price

Subj to Exempt

Amount

Item Type

Comment

Unit of Measure

Description

Net Invoice

GL Account

 

 

 

3. Totals

 

Taxable Amount

Amount Subject to Commission

Nontaxable Amount

Commission Rate

Freight

Commission Amount

Sales Tax

Retention Amount

Invoice Total

 

 

 

4. Payment

 

Payment ID

Save

Payment Type

Card Type

Account Type

Primary

Last Four Routing

Bank

Last Four Digits

Expiration Month/Year

Account Name / Cardholder Name

Country

Address

ZIP/Postal Code

City

State/Province

E-mail Address

Comment

Transaction Amount

Authorization No.

Authorization Date

Authorization Time

Transaction ID

Swipe Card

Process in Batch