Create Alias Item Codes to Print on Sales Orders and Purchase Orders Home | FAQs & Troubleshooting

 

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 Overview

It may be necessary to print the vendor’s part number on the purchase order or the customer’s part number on the sales order. To do this, set up alias item codes in the Inventory file.

To set up alias item codes

1. Select Inventory Management Main menu > Item Maintenance.

2. In the Item Code field, select the item code that you are establishing the alias item code for. For information, see Item Maintenance - Fields.

3. At the Vendors button, click the drop-down arrow and select Alias.

4. In the Alias Item Maintenance window, in the Alias Item Code field, enter the alias item code. For more information, see Alias Item Maintenance - Fields.

5. In the Type field, select Vendor if you are setting up a vendor’s part number and the associated vendor number. Select Customer if you are setting up a customer’s part number and the associated customer number. Select General if the alias is not associated with a customer or vendor.

6. In the Description field, enter the description for the alias item code.

7. Click Accept.

Note The alias item code for an item prints on an order using the Alias Item Listing during order entry. If the Alias Item Listing is not used during order entry, then the first alias item code for that item will print on the form. The purchase order and sales order forms must be modified to have the vendor/alias item code print. The vendor item code has a corresponding alias item code; therefore, the vendor/alias item field is used for both.