Send Pre-Notes for Approval Using the Sage 100 Direct Deposit Service

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Expand/Collapse item  Overview

Before direct deposits can be made into an employee's account, a pre-note must be approved for the account. A pre-note is a zero-dollar amount credit that is sent to the employee's bank account before a direct deposit can be made to this account. This Pre-Note process ensures that the routing/transit numbers and bank account numbers are correct, so that the bank can successfully receive a credit to the account.

The approval process for pre-notes takes 5 business days, excluding bank holidays.

Expand/Collapse item  Before You Begin

Employees must be set up for direct deposit before pre-notes are sent. For more information, see Set Up Employees for Direct Deposit.

 

To send pre-notes for approval

  1. Select Payroll Direct Deposit menu > Pre-Note Selection Register.

  2. In the Pre-Notes To Be Sent On field, change the date if needed. The date should reflect the day that you send the pre-note batch. For more information, see Pre-Note Selection Register - Fields.

  3. Click Print.

  4. Review and update the register.

    Note The Pre-Note Sent field in the Direct Deposits window is automatically set to Yes when you update the Pre-Note Selection Register, but pre-notes are not sent until you complete the remaining steps to synchronize data with theSage 100 direct deposit service.

  5. Select Payroll Direct Deposit menu > Direct Deposit Processing.

  6. In the Process Employee Pre-Note and Direct Deposit Transactions window, select all applicable pre-note batches.
  7. Click Synchronize and then sign in with your Sage ID (your email address). The Synchronizing Direct Deposit Data window displays the status of the synchronization.
  8. Wait 5 banking days for the pre-notes to be approved. Then in the Process Employee Pre-Note and Direct Deposit Transactions window, click Synchronize.

For all employees with an approved prenote, the Pre-Note Sent field in the Employee Maintenance Direct Deposits window will be set to Approved.

The accounts are now ready for direct deposit. If a pre-note is not approved, verify that the correct account information is entered and resend the pre-note.

After an employee bank account is approved, you cannot change the employee's first or last name, bank account number, account type, or the routing/transit number of an account without again going through the Pre-Note process for that account. You can, however, change the amount to be deposited, the distribution method, the order of the accounts in the employee's record, and the description.