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 Overview

Use the following procedure to reverse a payroll check or direct deposit payment.

You must have the appropriate security setup to reverse a check that is not in the current quarter.

 

To reverse a payroll check or direct deposit

1. Select Payroll Main menu > Payroll Data Entry.

2. In the Pay Cycle window, select the pay cycle and enter the starting and ending dates and the check date. For more information, see Pay Cycle - Fields. Click OK.

3. In Payroll Data Entry, select the employee. For more information, see Payroll Data Entry - Fields.
4. Click the Reverse Check button.

5. In the Reverse Check window, enter the check or direct deposit number.

   Select the Copy Memos check box to copy any memos entered for the original record to the reversal record. For more information, see Reverse Check - Fields.

6. Click OK. The check information appears in the Payroll Data Entry window, but the amounts are now negative.

   You can click Taxes to view the tax details, but you cannot edit the amounts.

7. Click Accept.
8. Print any applicable payroll reports.

9. Print and update the Check Register and Daily Transaction Register.

The payroll check or direct deposit transaction is reversed. The original record in check history and post to general ledger are not changed. A new entry in the Check History file reflects the adjustment, and the reversal is posted to the general ledger using the check date entered on the Pay Cycle window.

Note If you reversed a direct deposit transaction that has already been processed, you must also contact the bank to have the deposit removed from the employee's account.