Manual Check Printing

Manual Check Printing - Fields

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Form Code

Enter a code to identify the printing format to use for this form, or click the Lookup button to list all form codes. Form codes can be established for different formats. To define a new format, enter a new form code. The Template Selection window appears, allowing you to select a template for the new format.

Click Designer to customize the form using Crystal Reports Designer. This button is available only if the Crystal Reports Designer software is installed on your workstation and the appropriate security is set up.

Note New form codes are saved for the current user and company. The last form code entered appears as the default code the next time this task is accessed.

Description

Type the description of the form code.

Multi-Part Form Enabled

Select this check box to enable multi-part printing using the Multi Part Form Maintenance window. The Multi Part button is available only if this check box is selected. Clear this check box to disable multi-part printing.

Multi-part printing allows you to print your documents to multiple locations. This functionality takes the place of preprinted multiple part carbon/carbonless forms.

Check Date

Enter the check date, or click the Calendar button to select a date from the calendar. The check date can be different from the current accounting date.

Check Number

Verify that the check number matches the first check in your printer. If the check number does not match, type the correct starting number. If the Increment Next Check No. When Changed During Printing check box is selected in the Accounts Payable Options window, the next check number entered in Bank Code Maintenance is incremented when you change the check number in this field.

Check Form Type

Select the check form type to use.

Stub Lines

Type the number of detail lines to print for each check. Verify that the check form selected has sufficient space for the number of stub lines entered.

Print Remit To Information

Select this check box to print the remit-to vendor name and address. Verify that the remit-to information is entered correctly in Remit To Address Maintenance. Clear this check box to print the vendor name and mailing address entered in Vendor Maintenance. For more information, see Remit To Address Maintenance and Vendor Maintenance / Vendor Inquiry.

Print G/L Distribution

Select this check box to print the checks with general ledger distribution information. Clear this check box if you do not want to print the general ledger distribution information.

Print in ANSI Format

Select this check box to print checks in the American National Standards Institute (ANSI) format. Printing in this format aids in the use of Optical Character Recognition (OCR) for automatically reading and encoding check amounts by stripping leading asterisks, removing commas in the check amount, and left justifying the amount to the preprinted dollar sign ($) on the check form. Clear this check box if you do not want to print checks in the ANSI format. For more information, see Print a Check in ANSI Format.

Example - How Standard and ANSI Check Amounts are Printed

Check amounts of $1,200.50 and $1.00 print as follows:

Standard Check

ANSI Check

* * * * $1,200.50*

1200.50

* * * * * * * *1.00*

1.00

Printer/Output
Select a printer or output method. The following output methods are available:
Select Deferred to save forms to your hard drive for printing at a future time using Deferred Printing.
Select Export to export to a file type, such as PDF or Excel. The file can then be saved to your hard drive.

Standard Check	ANSI Check
* * * * $1,200.50*	1200.50
* * * * * * * 1.00	1.00