Purchase Address Maintenance (On the Fly)

Purchase Address Maintenance (On the Fly) - Fields

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Location Code

This field displays the new location code entered, and can only be viewed.

Name

Type the location name.

Copy From

Enter the location code to copy information from, or click the Lookup button to list all location codes.

Country

Enter the country code, or click the Lookup button to list all country codes. If the ZIP Code field is entered, the country code appears automatically. A new country code can be added on the fly; if a new country code is entered, the Country Code Maintenance (On the Fly) window appears. Access Country Code Maintenance at a later time to maintain the new country code. For more information, see Country Code Maintenance and Country Code Maintenance (On the Fly).

Address

Type the location's street address. Click the Map button to view a map of the location in your Web browser.

ZIP/Postal Code

Type the ZIP or postal code. The ZIP/Postal Code Maintenance (On the Fly) window automatically opens if you enter a new ZIP or postal code.

City

Type the name of the city. If a ZIP or postal code is entered, the city name appears automatically.

State/Province

Type the state or province abbreviation. If a ZIP or postal code is entered, the abbreviation appears automatically.

Telephone

Type the location's telephone number, starting with the area code. Enter the telephone type in the field to the right.

For countries other than Canada and the United States, the telephone country code is automatically added to the beginning of the phone number based on the country code.

Ext

Type the contact person's phone extension.

Fax

Type the location's fax number, starting with the area code.

Note The fax number must include the area code to process a fax.

For countries other than Canada and the United States, the telephone country code is automatically added to the beginning of the fax number based on the country code.

Batch Fax

Select this check box to include invoices using this purchase address for batch faxing by default. Clear this check box if you do not want to include invoices using this purchase address for batch faxing by default. This check box is available only if a fax number is entered in the Fax field.

Note The fax number must include the area code to process a fax.

E-mail Address

Type the e-mail address of the location. Click the E-mail button to launch your e-mail application. The e-mail address defaults automatically to the To section of the e-mail.

Contact

Enter the contact code of the person you normally contact at this location regarding purchases or payments, or click the Lookup button to list all contact codes.

Click the field hyperlink to launch this field's associated maintenance task. If a value is entered in this field, the associated data is displayed in the maintenance window. The maintenance task can be accessed only with the appropriate security setup.

A new contact can be added on the fly; if a new contact is entered, the Vendor Contact Maintenance (On the Fly) window appears. Access Vendor Contact Maintenance at a later time to maintain the new contact code. For more information, see Vendor Contact Maintenance and Vendor Contact Maintenance (On the Fly).

Tax Schedule

Enter the default tax schedule to use for sales tax calculations for this purchase address, or click the Lookup button to list all tax schedules.

Click the field hyperlink to launch this field's associated maintenance task. If a value is entered in this field, the associated data is displayed in the maintenance window. The maintenance task can be accessed only with the appropriate security setup.

A new tax schedule can be added on the fly. The Sales Tax Schedule Maintenance (On the Fly) window appears; some nonessential fields are omitted to speed data entry. Access Sales Tax Schedule Maintenance at a later time to complete the remaining entries for a new schedule. For more information, see Sales Tax Schedule Maintenance and Sales Tax Schedule Maintenance (On the Fly).

This field is available only if the Sales Tax Reporting check box is selected in the Accounts Payable Options window.

Exemption No. on File

Select this check box to use the exemption number entered in Sales Tax Account Maintenance for the applicable sales tax code. Clear this check box if you did not give the vendor your resale/exemption number. This check box is available only if the Sales Tax Reporting check box is selected in the Accounts Payable Options window.