Purchase Address Maintenance

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Location Code

Enter the vendor's location code, or click the Lookup button to list all location codes. The location code allows you to store and maintain multiple purchase addresses for the same vendor.

 

Primary

This check box is selected if the selected purchase address is the primary location for the vendor, and can only be viewed.

 

Name

Enter the location name. If the Purchase Address Maintenance window was accessed from Vendor Inquiry, this field can only be viewed.

 

Country

Enter the country code, or click the Lookup button to list all country codes.

A country code is needed to ensure that the correct city and state or province are entered based on the ZIP or postal code.

Enter a new country code to add it using Country Code Maintenance (On the Fly).

If the Purchase Address Maintenance window was accessed from Vendor Inquiry, this field can only be viewed.

 

Address

Enter the location's street address. Click the Map button to view a map of the location in your Web Browser.

If the Purchase Address Maintenance window was accessed from Vendor Inquiry, this field can only be viewed.

 

ZIP/Postal Code

Enter the ZIP or postal code.

Enter a new ZIP/Postal Code to add it using ZIP Code Maintenance (On the Fly).

If the Purchase Address Maintenance window was accessed from Vendor Inquiry, this field can only be viewed.

 

City

Enter the name of the city. If a ZIP/Postal Code is entered, the city name appears automatically.

If the Purchase Address Maintenance window was accessed from Vendor Inquiry, this field can only be viewed.

 

State/Province

Enter the state or province abbreviation. If a ZIP/Postal Code is entered, the state or province abbreviation appears automatically.

If the Purchase Address Maintenance window was accessed from Vendor Inquiry, this field can only be viewed.

 

Telephone

Enter the location's telephone number, starting with the area code. Select the telephone type in the field to the right.

For countries other than Canada and the United States, the telephone country code is automatically added to the beginning of the phone number based on the country code.

If the Purchase Address Maintenance window was accessed from Vendor Inquiry, this field can only be viewed.

 

Ext

Enter the contact person's phone extension. If the Purchase Address Maintenance window was accessed from Vendor Inquiry, this field can only be viewed.

 

Fax

Enter the location's fax number, starting with the area code. If the Purchase Address Maintenance window was accessed from Vendor Inquiry, this field can only be viewed.

Note The fax number must include the area code to process a fax.

For countries other than Canada and the United States, the telephone country code is automatically added to the beginning of the fax number based on the country code.

 

Batch Fax

Select this check box to include invoices using this purchase address for batch faxing by default. Clear this check box if you do not want to include invoices using this purchase address for batch faxing by default. This check box is available only if a fax number is entered in the Fax field. If the Purchase Address Maintenance window was accessed from Vendor Inquiry, this field can only be viewed.

Note The fax number must include the area code to process a fax.

 

E-mail Address

Enter the e-mail address of the location. Click the E-mail button to launch your e-mail application. The e-mail address defaults automatically to the To section of the e-mail.  

 

Contact

Enter the contact code of the person you normally contact at this location regarding purchases or payments, or click the Lookup button to list all contact codes.

Click the field hyperlink to launch this field's associated maintenance task. If a value is entered in this field, the associated data is displayed in the maintenance window. The maintenance task can be accessed only with the appropriate security setup.

A new contact can be added on the fly; if a new contact is entered, the Vendor Contact Maintenance (On the Fly) window appears. Access Vendor Contact Maintenance at a later time to maintain the new contact code. For more information, see Vendor Contact Maintenance and Vendor Contact Maintenance (On the Fly).

If the Purchase Address Maintenance window was accessed from Vendor Inquiry, this field can only be viewed.

 

Tax Schedule

Enter the default tax schedule to use for sales tax calculations for this purchase address, or click the Lookup button to list all tax schedules.

Click the field hyperlink to launch this field's associated maintenance task. If a value is entered in this field, the associated data is displayed in the maintenance window. The maintenance task can be accessed only with the appropriate security setup.

A new tax schedule can be added on the fly. The Sales Tax Schedule Maintenance (On the Fly) window appears; some nonessential fields are omitted to speed data entry. Access Sales Tax Schedule Maintenance at a later time to complete the remaining entries for a new schedule. For more information, see Sales Tax Schedule Maintenance and Sales Tax Schedule Maintenance (On the Fly).

This field is available only if the Sales Tax Reporting check box is selected in the Accounts Payable Options window.

If the Purchase Address Maintenance window was accessed from Vendor Inquiry, this field can only be viewed.

 

Exemption No. on File

Select this check box to use the exemption number entered in Sales Tax Account Maintenance for the applicable sales tax code. Clear this check box if you did not give the vendor your resale/exemption number. This check box is available only if the Sales Tax Reporting check box is selected in the Accounts Payable Options window.

If the Purchase Address Maintenance window was accessed from Vendor Inquiry, this field can only be viewed.