Apply a Credit Memo to an Invoice

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Use this procedure to apply a credit memo received from a vendor to an invoice.

 

To apply a credit memo to an invoice

  1. Select Accounts Payable Main menu > Manual Check and Payment Entry.

  2. Enter the bank code. For more information, see Manual Check and Payment Entry - Fields.

Note You must enter a bank code; however, the bank code does not affect the entry.

  1. In the Check No. field, type APP. You can also type APP followed by an alphanumeric value of up to three characters and/or digits (for example, APP2BC). The Check Amount field displays zero and can only be viewed.

  2. In the Vendor No. field, enter the vendor number for the credit memo to apply.

  3. Click the Lines tab. In the Invoice No. field, enter the credit memo number to apply. The credit invoice information appears.

  4. In the next row, in the Invoice No. field, enter the invoice number.

  5. In the Invoice Amount field, change the invoice amount to reflect the positive amount of the credit memo, if necessary.

  6. Verify that the value in the Check Distribution Balance field is zero, and click Accept.

The credit balance is applied. Print and update the Manual Check and Payment Register and Daily Transaction Register.

Note Depending on your security setup, the Daily Transaction Register may be automatically printed and updated.