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 Overview

Use this procedure to delete invoices that are updated, but not yet paid. The invoice is removed during the next period-end processing, if it is past the number of days entered in the Days to Retain Paid Invoices field in the Accounts Payable Options window.

 Before You Begin

This procedure assumes that the invoices to adjust are already entered in A/P Invoice Data Entry, and the Invoice Register is updated.

 

To adjust a posted invoice

1. Select Accounts Payable Main menu > Invoice Data Entry.

2. In the Vendor No. field, enter the vendor number for the invoice to delete. For more information, see A/P Invoice Data Entry - Fields.

3. In the Invoice No. field, enter the invoice number to delete.

4. In the Adjust Invoice on File window, click Adjust.

5. In the A/P Invoice Data Entry window, in the Adjustment Amount field, enter the full invoice amount with the minus (-) sign.

6. Click the Lines tab. In the G/L Account field, enter the general ledger account number to post the deleted invoice.

7. In the Amount field, enter the negative amount to post using the minus (-) sign, and click Accept.

The invoice is ready to be deleted during the next period-end processing. Print and update the Accounts Payable Invoice Register and the Daily Transaction Register.

Note Depending on your security setup, the Daily Transaction Register may be automatically printed and updated.