Option Bill Maintenance

Option Bill Maintenance - Fields

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Option Category

Enter the number for the option category to maintain, or click the Lookup button to list all options (and the categories under which each option is defined). The number must represent an option category already defined for the current bill number. Click the Option Categories button to list all option categories defined for the current bill number.

You can define up to nine separate option categories for each bill. Each option category can include any number of specific options that can be selected when the bill is processed. Each option within a category is identified by a two-character code. For example, a bill for a tool kit may offer three option categories: size, color, and deluxe. Options for the color category may consist of black (BK), white (WH), and red (RD).

Option Code

Enter the option code to add or maintain, or click the Lookup button to list all option codes.

1. Header

Option Description 1 and 2

Type an option description for this option code using up to two lines. This description prints on picking sheets, sales orders, and work orders. The description entered for the current bill number appears in this field. Each line allows entry of 30 characters for a total of 60 characters.

Drawing Number

Type the drawing number to which this option is related. The drawing number entered for the current bill number appears in this field.

Drawing Revision

Type the drawing revision to which this option is related. The drawing revision entered for the current bill number appears in this field.

Maximum Lot Size

Type the maximum lot size quantity. Fractional entries are not accepted. The maximum lot size entered for the current bill number appears in this field. This information is used if any restrictions apply to the production of this option.

Date Last Used

Enter the date this option code was last used, or click the Calendar button to select a date from the calendar. This field is updated automatically when the option code is used in the Production Entry or Disassembly Entry.

Option Price

Type the price charged for this option code. The placement of the decimal is based on the entry format defined in Common Information Options.

Step Number

Enter the step number of the routing number on the base bill where components for this option are first required, or if the Work Order module is installed, click the Lookup button to list all step numbers for the routing defined for this bill.

Enter 0 (zero) to indicate that the processing operations for this option are to be added before the first operation on the parent bill routing.

This field is available only if a routing number is entered for this bill in Bill of Materials Maintenance.

Routing Number

Enter the routing number to use for the option entered, or if the Work Order module is installed, click the Lookup button to list all routing numbers.

Note The Work Order module adds the additional processing steps associated with the routing number to a work order when the current option is used.

This field is available only if a routing number is entered for this bill in Bill of Materials Maintenance.

Step No.

Enter the step number of the work ticket template where components for this option are first required. Click the Lookup button to list all step numbers for the work ticket template assigned to this option.

This field is available if the Bill of Materials module is integrated with Production Management.

Template No.

Enter the template number that contains the steps for this option. Click the Lookup button to view a list of templates.

Work ticket templates are maintained in Work Ticket Template Maintenance.

This field is available if the Bill of Materials module is integrated with Production Management.

Template Revision

Enter the revision number of the work ticket template to use for this option.

This field is available if the Bill of Materials module is integrated with Production Management.

2. Lines

Grid Button Bar

The buttons located above the primary grid allow you to view item information, as well as extended item descriptions.

For more information, see:

Item Quantity Inquiry

Item Memo

Line Number

This field displays the line number in the grid and can only be viewed. The line number appears red for lines that are new or modified. After the Accept button is clicked, the line number changes from red to black.

Quick Row

This field displays the number of the selected row in the primary grid. Additional fields for the selected row appear in the secondary grid. Enter a row number to view or edit information for a different row, or click the Find Row button to search for a row in the Search Grid window.

Component Item Code

Enter a component item code identifying the line item. Click the Lookup button to list all inventory item codes.

Alternately, start typing an item description to locate an item. As you type, a list of records matching your entry appears. You can then select an item from the list, and the item code will appear in the field.

Click the Phantom Bill List button to list all phantom bills. The Phantom Bill List button is available only if the Allow Phantom Bills check box is selected in Bill of Materials Options. For more information, see Bill of Materials Options - Fields.

At the Item Quantity Inquiry button, click the drop-down arrow and select Item Memo to view the memos for the item.

Right-click the item to view the selections available for the item. The right-click menu is available only for standard and kit bills.

Type /M and click the Lookup button to list all miscellaneous charge codes. You cannot add miscellaneous charge codes to kit bills. Kit bills can consist of only component items and comment lines.

Type /C and click the Lookup button to list all comments.

A new item can be added on the fly if the appropriate security is set up. A window similar to the Item Maintenance window appears; however, some non-essential fields are omitted to speed data entry. You can access Item Maintenance at a later time to complete the remaining entries for the new inventory item. For more information, see Add a New Inventory Item from Bill of Materials.

Revision

Enter a revision code for this bill, or click the Lookup button to list all revisions for this bill. Enter an asterisk (*) to indicate that the current revision for the bill will always be used. This field is available only if the Require Bill Revisions check box is selected in Bill of Materials Options, and if the item code entered in the Component Item Code field represents a bill. For more information, see Bill of Materials Options - Fields.

Scrap Percent

Type the anticipated scrap percent to be incurred by this component during the manufacturing process, or click the Calculator button to enter an amount using the calculator. This field is available only if the Allow Scrap and Yield Percentage Factors check box is selected in Bill of Materials Options. For more information, see Bill of Materials Options - Fields.

Example

A component used in an assembly has a scrap percentage of 10.000 (or .10). To produce a final yield of 45 components, 50 components must be produced. The calculation used is: 45 / (1 - .10) = 50.

Quantity/Bill

Type the quantity of the component item or miscellaneous charge code required to complete one bill. The placement of the decimal is based on the entry format set in Common Information Options. When the parent item is manufactured, this number is multiplied by the total produced to determine the total quantity of component items to be relieved from stock. Only positive quantities can be entered if the Allow Entry of Negative Quantities check box is cleared in Bill of Materials Options. This field is not available if a miscellaneous charge code defined as a setup charge is entered in the Component Item Code field. Set up charges are defined in Miscellaneous Item Maintenance.

Comment

Type a comment for the component item code. Comments can contain up to 2048 characters.

Note Press CTRL+ENTER to add a new line of text in the Comment field.

Description

If you entered a miscellaneous charge code in the Component Item Code field, type a description of the charge associated with this miscellaneous charge code. If you entered an inventory item in the Component Item Code field, the description appears automatically.

Find No.

Type the reference number for the drawing to which this bill is related. This information is used as a reference when matching specific component items to the engineering drawing. This field is available only if an entry was made in the Drawing Number field.

Unit of Measure

If you entered an item code in the Component Item Code field, this field displays the standard unit of measure defined in Item Maintenance and can only be viewed.

If you entered a miscellaneous charge code in the Component Item Code field, this field displays the unit of measure defined in Miscellaneous Item Maintenance and can only be viewed.

Cost Account

Enter the general ledger cost account number for posting cost amounts associated with the miscellaneous charge code, or click the Lookup button to list all general ledger accounts. If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

Unit Cost

If you entered an item code in the Component Item Code field, this field displays the standard unit cost defined in Item Maintenance and can only be viewed.

If you entered a miscellaneous charge code in the Component Item Code field, this field displays the unit cost defined in Miscellaneous Item Maintenance and can only be viewed.

Add Change No.

This field displays the addition change number for the current item code. This field appears only if the Enable Engineering Change Control check box is selected in Bill of Materials Options and can only be viewed. For more information, see Bill of Materials Options - Fields.

Add Change Dte

This field displays the addition date for the current item code. This field appears only if the Enable Engineering Change Control check box is selected in Bill of Materials Options and can only be viewed. For more information, see Bill of Materials Options - Fields.

Del Change No.

This field displays the deletion change number for the current item code. This field appears only if the Enable Engineering Change Control check box is selected in Bill of Materials Options and can only be viewed. For more information, see Bill of Materials Options - Fields.

Del Change Dte

This field displays the deletion date for the current item code. This field appears only if the Enable Engineering Change Control check box is selected in the Bill of Materials Options and can only be viewed. For more information, see Bill of Materials Options - Fields.

Extended Desc

This check box appears selected if the item has an extended description and can only be viewed.