General Ledger Distribution

Window Details
	Navigation
	Overview
	Fields

How Do I...
	Write a Manual Check	Combine Invoices for the Credit Card Vendor into One Invoice
	Record a Purchase Paid by Credit Card	Refresh Asset Templates
	Record the Payment of an Outstanding Invoice by Credit Card

Related Topics
	Grids	Creating Assets from the Accounts Payable and Purchase Order Modules
	Credit Card Transfers FAQs

Navigation

Access this window using one of the following methods:

Select Accounts Payable Main menu > Manual Check and Payment Entry. Enter a check number and vendor, click the Lines tab and then click the Create G/L Distribution button.
Select Accounts Payable Main menu > Manual Check and Payment Entry. Enter a check number and vendor, click the Lines tab and then click the Edit Distribution button.
Select Accounts Payable Main menu > Manual Check and Payment Entry. Enter a check number and vendor, click the Lines tab and click the Create G/L Expense Distribution button. In the Expense Distribution Table window, select an expense distribution table and click OK.
Select Accounts Payable Main menu > Manual Check and Payment Entry. Enter a check number and vendor, click the Lines tab and then enter a line for a not-on-file invoice. In the Exp Dist Table field, enter an expense distribution table. The General Ledger Distribution window opens when you move to the next line.

The Edit Distribution button is available only if the invoice line was added using the Create G/L Distribution button, the Create G/L Expense Distribution button, or if the invoice was created on the fly in Manual Check and Payment Entry. The Create G/L Expense Distribution button is available only if the Enable Expense Distribution Tables check box is selected in Accounts Payable Options. The Create G/L Expense Distribution button is not available when recalling an existing invoice or voiding a check.

Overview

Use General Ledger Distribution to distribute the invoice amount to the appropriate general ledger accounts.

If the Fixed Assets module is integrated with Accounts Payable and you have the appropriate security set up, assets can be created in Sage Fixed Assets based on the invoice lines entered in Manual Check and Payment Entry and the asset template selected in this window.

Assets are not created for lines with negative amounts and non-invoice lines such as prepayments, adjustments, returns, credit memos, and transfers. If an asset account is used for an adjustment, or if an asset is created for an invoice that is later adjusted, the asset values must be adjusted manually in Sage Fixed Assets.

NoteSage Fixed Assets refers to the fixed assets product used with Sage 100.

If the Production Management module is integrated with Accounts Payable, you can distribute the invoice amount to a work ticket.

Fields