Void a Nonissued Check

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Use this procedure to void a check before it is issued or recorded. To maintain a complete audit trail, you must record the check number as a voided check. Voided checks can result from a printer malfunction or damaged check stock.

 

To void a nonissued check

  1. Select Accounts Payable Main menu > Manual Check and Payment Entry.
  2. Enter the bank code, check number, and check date. For more information, see Manual Check and Payment Entry - Fields.
  3. In the Check Amount field, type .00 as the check amount.
  4. When a message asks if this is a voided check, click Yes to record the check number as a voided check. The words ***VOID CHECK*** will print for the check number on the Check and Electronic Payment Register.

    5. Note You cannot void a check that was already used to pay invoices.

  5. Click Accept.

The voided check number is recorded.