Automatically Pay Open Invoices

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You can use Cash Receipts Entry to automatically pay open invoices.

To automatically pay open invoices

  1. Select Accounts Receivable Main menu > Cash Receipts Entry. If you have batch processing enabled, the Cash Receipts Entry Batch window appears. Enter the batch number and click Accept.

  2. In the Cash Receipts Deposit window, enter the deposit number, description, bank code, and deposit date. For more information, see Cash Receipts Deposit - Fields.

  3. Do one of the following depending on the payment type.

    If you are applying a cash payment:

  1. In the Cash Deposit Amount field, type the amount of the check and click Accept.

  2. In Cash Receipts Entry, enter the customer number.

  3. Select Cash in the Deposit Type field and enter the check number. For more information, see Cash Receipts Entry - Fields.

If you are applying a credit card payment:

  1. In the Credit Card Deposit Amount field, type the amount and click Accept.

  2. In Cash Receipts Entry, enter the customer number.

  3. Select Credit Card in the Deposit Type field and enter the credit card entry number for this receipt.

If you are applying an ACH payment:

  1. In the ACH Deposit Amount field, type the amount and click Accept.

  2. In Cash Receipts Entry, enter the customer number.

  3. Select ACH in the Deposit Type field and enter the ACH payment entry number for this receipt.

  1. Click Auto. You'll then see the Lines tab with the selected open invoices.

  2. If you entered a credit card or ACH payment, click the Payment tab, and enter the customer's payment information.

  3. Click Accept.

  4. Click the Print button, and then print and update the Cash Receipts Journal and Daily Transaction Register.

    Note Depending on your security setup, the Daily Transaction Register may be automatically printed and updated.

Open invoices are automatically paid.