Record a Cash Sale

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If your business handles over-the-counter sales, use Invoice Data Entry to record the sale and produce an invoice.

To record a cash sale

  1. Select Accounts Receivable Main menu > Invoice Data Entry.

  2. In the Invoice Number field, type the invoice number followed by -CA. When the sale is recorded, the Cash Sales account is debited rather than the Accounts Receivable account, and the customer's balance (if any) is not increased.

  3. In the Customer No. field:

  4. If the cash sale is for a one-time or temporary customer, type CASH. If you are using divisions, you must enter the division number before the word (01-CASH). To print the customer name on the invoice, enter it in the Customer Name field.

  5. If this sale is for a permanent customer and you want to record it in the Customer file to track year-to-date sales, enter a valid customer number.

    For more information, see Invoice Data Entry - Fields.

  1. For one-step invoicing situations, click the Print button to produce an invoice titled CASH SALE INVOICE to give to the customer as a paid receipt.

The cash sale is recorded.