Bank Code Maintenance

Bank Code

Enter the bank code for the bank account to add or maintain, or click the Lookup button to list all bank codes. The bank code must be a letter or a number; do not enter a special character at this field.

Note Bank code A is the default bank code and is permanently assigned to your main bank account by the system; it cannot be deleted. Complete the information for this account before entering bank codes for other accounts.  

When using the Accounts Payable and Accounts Receivable setup wizard, enter the bank code defined as the default bank code in Accounts Payable Options and Accounts Receivable Options.

Note Bank code Z is used during the clearing process. Do not use bank code Z if you plan on using AP from AR Clearing Selection. If you do not plan on using AP from AR Clearing Selection, you can use bank code Z for day-to-day entries.

 

Description

Enter the name of the bank or a description of the bank account.

 

Cash Account Number

Enter the general ledger cash account number corresponding to this checking account, or click the Lookup button to list all general ledger account numbers.

Note If an account is defined in A/P Division Maintenance, the cash account defined for the bank code at this field is ignored during the Check Register and Manual Check and Payment Register update processes.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

When performing Cash Receipts Entry, select the account to debit by entering a bank code.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options. For more information, see General Ledger Options - Fields.

Note A different cash account should be selected for each bank code.

 

Bank Account Number

Enter the bank account number for this bank account. This number can be found on your monthly statement and on the bottom of your checks.

 

Next Check Number

Enter the next check number to use for this bank account. This number increments automatically each time a check is issued for this bank code. If you do not want to enter the next check number, leave this field blank. This field is updated automatically when checks are updated.

While checks are being processed for this account, this number cannot be changed. After the checks are updated, the next check number can be reset, if necessary.

Note If the Bank Reconciliation module was installed while checks were being processed in Accounts Payable or Payroll, the next check number for the appropriate module appears and cannot be changed while the check update is in process.

This field is available only if the Accounts Payable module is installed, and if you accessed Bank Code Maintenance from Common Information, Accounts Payable, Payroll, or Bank Reconciliation.

 

Default Form Code

Enter a default form code to use for printing checks with the specified bank code, or click the Lookup button to list all form codes. If you do not select a form code, the first form code on file is used.

If form codes do not appear, a form has not been created for the current company. To create an Accounts Payable default form code, see Check Printing.

This field is available only if the Accounts Payable module is installed, and if you accessed Bank Code Maintenance from Common Information or Accounts Payable.

 

Current Balance

During Bank Reconciliation system setup, enter the ending balance shown on the last reconciled bank statement for this account. After the current balance is established and during regular processing, the current balance will be maintained automatically. The current balance is a running total of debits and credits from the general ledger and displays only the balance as of the most future date.

This field is available only if the Bank Reconciliation module is installed, the appropriate security is set up, and if you accessed Bank Code Maintenance from Common Information or Bank Reconciliation.

 

Country

Enter the country code, or click the Lookup button to list all countries.

A country code is needed to ensure that the correct city and state or province are entered when the ZIP or postal code is entered.

The default country code entered in Company Maintenance is entered by default, but it can be changed.

 

Address

Enter the address for this bank account. To print address information on checks when using blank check stock, complete the bank address fields.

 

ZIP/Postal Code

Enter the ZIP or postal code for this bank account.

 

City

Enter the city for this bank account.

 

State/Province

Enter the state or province for this bank account.

 

Telephone

Enter the telephone number and select the telephone type in the field to the right.

For countries other than Canada and the United States, the telephone country code is automatically added to the beginning of the phone number based on the country code.

 

Ext

Enter the extension for the telephone number.

 

Fax

Enter the fax number starting with the area code.

Note The fax number must include the area code to process a fax.

For countries other than Canada and the United States, the telephone country code is automatically added to the beginning of the fax number based on the country code.

 

E-mail Address

Enter the bank's e-mail address. Click the E-mail button to launch your Internet e-mail application. This e-mail address will default automatically to the "To" section of the e-mail.

 

URL Address

Enter the bank's URL address. Click the Web button to launch your Web browser; the Web page entered in the URL Address field will appear.

 

Contact

Enter the name of the contact.

 

Comment

Enter the comment to appear on the Bank Code Listing.