Transaction Entry

    

Window Details

Navigation

Overview

Fields

 

How Do I...

 

 

Adjust Quantities and Costs

Correct Negative Tiers

Adjust Cost of Previous Receipts

Enter an Extended Item Description

Adjust Goods Returned from Customer

Look Up an Item by Alias Number

Adjust Goods Returned to Vendor

Distribute Transaction Quantities to Lot and Serial Numbers

Adjust Quantity on Hand

 

 

 

Related Topics

 

 

Inventory Management Options

Batch Entry

Transaction Entry Posting

Grids

Lot/Serial Number Distribution

Item Text Maintenance

Add Serial Numbers

Item Status

Select Serial Numbers

Price Code Maintenance

Item Maintenance

Item Quantity Inquiry

 

Navigation

Select Inventory Management Main menu > Transaction Entry.

This task is available only if you have the appropriate security setup to allow access to at least one transaction type.

Overview

Use Transaction Entry to record sales, issues, receipts, transfers (movement of items between warehouse locations), and adjustments of inventory items.

When entering receipts in Transaction Entry, you can add new items to inventory without leaving the window. This ability to add items on the fly allows you to complete the data entry process in an efficient, uninterrupted manner.

If no other modules are integrated with Inventory Management, Transaction Entry is the data entry task used for all inventory transactions. If the Sales Order module is installed, all sales and returns should be entered using that module; if the Purchase Order module is installed, receipts should be entered through that module. Adjustments and transfers are always entered using Transaction Entry.

Note If the Sales Order or Purchase Order module is installed, do not use this task for processing returned goods from a customer or to a vendor.

If the Job Cost module is integrated with Inventory Management, you can enter a job number, cost code, and cost type for every inventory item to post to a job. After sales or issues are entered, print the Inventory Transaction Register and update the entries to the Job Cost and General Ledger files. The Inventory Transaction Register lists the job number, cost code, and cost type for each inventory item issued or sold.

After transactions are entered in Transaction Entry, print the Inventory Transaction Register, and update the entries to the permanent files. A separate register for each transaction type is printed.

Sales, issues, or receipts entered through the Sales Order or Purchase Order module are posted directly to the Inventory files using the update options in these modules.

Note If you are printing Standard receipt labels, the prompt appears after printing or previewing the Inventory Transaction Register. When batching is enabled, only receipt labels for the selected batch or batches are printed.

Fields

 

Transaction Type

Batch

Entry Number

 

 

 

1. Header

 

Transaction Date

Comment

Default Warehouse

 

 

 

2. Lines

 

Grid Button Bar

Description

Quick Row

G/L Account

Line Number

Costing

Item Code

Unit of Measure

Quantity

Warehouse

Unit Price / Cost

Total Amount

Extension

 

 

 

The following fields also appear if the Job Cost module is integrated with Inventory Management.

Job Number

Cost Type

Cost Code