Electronic Delivery Message Maintenance
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Select the type of document to define a default message for.
Select Customer Forms to define a default message for Accounts Receivable invoices, statements, Job Cost invoices, Sales Order invoices, sales orders, and/or customer RMAs.
Select Vendor Forms to define a default message for purchase orders, return orders, and Accounts Payable checks (which includes extended stubs and/or electronic payment remittance advices if applicable).
Select Employee Forms to define a default message for direct deposit stubs.
Select Reports to define a default message for reports.
Select Journals and Registers to define a default message for journals and/or registers.
Select Period End Reports to define a default message for period-end reports.
Select All to define a default message for all document types.
Enter the company code to define a default message for, or click the Lookup button to view all companies. Type ALL to define a default message for all companies.
Enter the module code to define a default message for, or click the Lookup button to view all modules set up for the company entered in the Company Code field. Type ALL to define a message for all modules in the selected company. If All is selected in the Document Type field, this field displays ALL and can only be viewed.
Select the document to define a default message for. This field displays all documents for the document type, company, and module selected. Select All Documents to define a default message for all documents of the document type, company, and module selected. If you select ALL in the Module Code field and then select a document for a specific module, the Module Code selection will be changed to reflect that specific module.
Type the subject line for the message. You can insert a merge field at the location of your cursor by selecting the appropriate merge field. When the message is sent, the merge field is converted to the corresponding value.
Select a merge field to insert at the location of your cursor. Merge fields can be inserted in the subject line or in the message text. When the message is sent, the merge field is converted to the corresponding value. You can insert multiple merge fields in the subject and body of the message.
After selecting a merge field, you can click the Copy Merge Field to Clipboard button to copy the field and paste it into multiple locations.
This field is available only if a document type other than All is selected in the Document Type field.
You can also manually type in merge fields in the message and subject line, using the format [xxx]. It is important to only type merge fields that apply to the document you are sending. For example, the [DocumentNo] merge field applies only to certain documents. If this merge field is inserted for a document such as a statement that does not have a document number, the merge field is not converted to a value when the e-mail is sent. For more information, see Paperless Office Merge Fields.
To define a message for a group of invoices that automatically inserts the invoice type and invoice date into the subject line, you could insert merge fields similar to the following:
Attached is your [InvoiceType] dated [DocumentDate].
In the subject line of the actual e-mail, this would appear as follows:
Attached is your Credit Memo dated 5/31/2010.
Type the message for the e-mail or fax. You can insert a merge field at the location of your cursor by selecting the appropriate merge field. When the message is sent, the merge field is converted to the corresponding value.
For more information, see Create a Default Message for Sending PDF Documents.
