Employee Maintenance

Enter an employee number. Click the Lookup button to view all employee numbers.

The first two characters of the employee number must be a valid department code.

Enter the employee's first name.

Enter the employee's last name.

Enter the country code, or click the Lookup button to list all country codes.

A country code is needed to ensure that the correct city and state or province are entered based on the ZIP or postal code.

The default country code entered on the Preferences tab in Company Maintenance is entered in this field by default, but you can change it.

If you enter a country code that's not on file, a message asks if it's a new one. Click Yes to open the Country Code Maintenance (On the Fly) window to add the country code.

Enter the employee’s address.

Enter the ZIP or postal code.

If you enter a ZIP or postal code that's not on file, a message asks if it's a new one. Click Yes to open the ZIP/Postal Code Maintenance window and add a new code.

Enter the city. If a ZIP or postal code is entered, the city name appears automatically.

Enter the state abbreviation. If a ZIP or postal code is entered, the state abbreviation appears automatically.

Enter the employee's phone number starting with the area code. You can then enter the extension and select the type of telephone number.

For countries other than Canada and the United States, the telephone country code is automatically added to the beginning of the phone number based on the country code.

Enter the employee's extension number.

Enter the employee's email address.

Click the E-mail button to start your e-mail application. The e-mail address entered appears in the To section of the e-mail.

Enter the employee's Social Security Number.

Enter the employee's hire date, or click the Calendar button to select a date from the calendar.

Enter the date the employee's status was changed to Terminated, or click the Calendar button to select a date from the calendar.

Select the pay method for the employee.

• Select Salaried if this employee is paid a fixed salary.
• Select Hourly if the employee is paid an hourly rate.

Select this check box if the employee is exempt from overtime pay. Clear this check box if this employee is entitled to receive overtime pay for any hours worked that exceed the regular hours worked.

By default, this field is selected for salaried employees and cleared for hourly employees.

Enter the employee's hourly pay rate. If the employee is salaried, enter the equivalent calculated hourly pay rate.

Unless an earning code specifies a different pay rate, Pay rate 1 is used to calculate labor costs for work tickets if the Cost Labor at Standard check box is not selected in Work Ticket Class Maintenance.

Enter the number of hours typically worked during the pay cycle. This number is used to calculate the hourly wage for salaried employees, which is then used

for labor costs in Labor Entry.

Enter the default earnings code to use for the employee in Labor Entry.

• If there is a default earnings code entered in Activity Code Maintenance, it is used as the default when a record is created in Labor Entry.
• If the Default Earnings Code field is blank in Activity Code Maintenance, the earnings code in this field is used in Labor Entry.
• If the Default Earnings Code field is blank in both Activity Code Maintenance and Employee Maintenance, earnings code 000001 is used as the default in Labor Entry.