Receipt of Invoice Entry

 

Window Details

 

Navigation

 

Overview

 

Fields

 

 

How Do I...

 

 

Enter a Receipt of Invoice

Add a New Miscellaneous, Charge, or Comment Item Code On the Fly

Add a New Inventory or Alias Item

Enter an Extended Item Description

Look Up an Item by Alias Number

Add a New Vendor

 

Related Topics

 

 

Receipt of Invoice Entry Process

Defining the Hierarchy of Costs

Defining the Hierarchy of Costs

Purchase Order FAQs

Update FAQs

Creating Assets from the Accounts Payable and Purchase Order Modules

Grids

Adjusting Inventory Cost Variances

Receipts for Purchase Orders Linked to Work Tickets    

 

Navigation

Select Purchase Order Main menu > Receipt of Invoice Entry.

Overview

Use Receipt of Invoice Entry to record invoices only and not receipt of goods. To record the receipt of goods and the invoice simultaneously, you must use Receipt of Goods Entry. You can use Receipt of Invoice Entry to enter and maintain purchase and ship-to address information. Each line item represents a product or service being invoiced. You can also display totals information calculated by the system for the current purchase order.

You can also enter additional information if other modules are integrated with Purchase Order.

Note Sage Fixed Assets refers to the fixed assets product used with Sage 100.

You can view the Receipt of Invoice Entry window in normal or expanded view. The expanded view allows you to view more entries on the Lines tab. The Change View button is available only if your screen resolution is set to 1024 x 768 or higher.

Fields

 

Receipt Number

Batch

 

 

1. Header

 

Purchase Order Number

Purchase Address

Invoice Number

Ship-To Address

Invoice Date

Terms Code

Vendor No.

Ship Via

Order Type

FOB

Order Status

Warehouse

Required Date

Confirm To

1099 Form

E-mail

1099 Box

Telephone

Schedule

Ext

Use Tax

Comment

 

 

2. Address

 

Vendor No.

Location (Purchase Address)

Name (Purchase Address)

Country (Purchase Address)

Address (Purchase Address)

ZIP/Postal Code (Purchase Address)

City (Purchase Address)

State/Province (Purchase Address)

Telephone

Ext

Fax

Ship To (Ship-To Address)

Name (Ship-To Address)

Country (Ship-To Address)

Address (Ship-To Address)

ZIP/Postal Code (Ship-To Address)

City (Ship-To Address)

State/Province (Ship-To Address)

 

 

3. Lines

 

Grid Button Bar

Quick Row

Line Number

Item Code

Invoiced

Ordered

Unit Cost

Extension

Comment

Description

Warehouse

Unit of Measure

Qty Received

Job Number

Cost Code

Cost Type

Required Date

Original Unit Cost

Tax Class

Use Tax

Extended Desc

Alias Item

G/L Account

Item Type

Weight Ref

Weight

Product Line

Product Type

Costing

Sales Order No.

Customer PO No.

Work Ticket No.

W/T Desc

Step No.

Step Desc

Asset Template

Total Amount

 

 

4. Totals

 

Purchase Order Number

Prepaid Check Number

Hold Payment

COD Number

Vendor No.

Less COD Amount

Invoice Number

COD Check Number

Taxable Purchases

Bank Code

Nontaxable Purchases

Invoice Balance

Freight Amount

Invoice Due Date

Sales Tax Amount

Discount Date

Invoice Total

Discount Amount

Prepayment Available

Prepaid Freight

Prepayment Applied