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The Payroll module can operate on a stand-alone basis, or other modules can be integrated with Payroll to take full advantage of the information stored in Sage 100. When integrated, each accounting module shares common information with any related modules. Sharing eliminates double entry of information already stored within your system.

The following modules can be integrated with the Payroll module:

 General Ledger

The General Ledger module is the key to integrating all financial information from the Payroll module, and from the other accounting modules. The General Ledger module provides complete financial reports that reflect current information. The (Integrate with) General Ledger check box in Payroll Options is selected by default, but you can clear it.

If the General Ledger module is integrated with Payroll, all journal entries generated from the Payroll module are posted to the general ledger when you update the Daily Transaction Register.

If you clear the (Integrate with) General Ledger check box in Payroll Options, the Payroll module makes no postings to the general ledger following Daily Transaction Register printing.

 

 Job Cost

The Job Cost module enables contractors and project managers to track and control costs associated with jobs in progress. The module has an estimating function, and can capture cost information directly from the Payroll and Accounts Payable modules. To activate this feature, select the (Integrate with) Job Cost check box in Payroll Options.

When the Job Cost module is integrated with the Payroll module, payroll expense information related to specific jobs is automatically posted to the job files.

 

 Bank Reconciliation

The Bank Reconciliation module records all check information from the Payroll module, as well as checks entered in Accounts Payable and deposits entered in Accounts Receivable. You can use Bank Reconciliation to verify that the transactions recorded agree with your bank statement. Any discrepancies or missing information can be easily identified.

To integrate the Bank Reconciliation module with Payroll, select the (Integrate with) Bank Reconciliation check box in the Payroll Option.

Check information is transferred from Payroll to the Bank Reconciliation module each time the Check Register is printed and the associated update is performed. This detail is retained in the Bank Reconciliation system until the month-end bank reconciliation is performed.

Direct deposit information is transferred from Payroll to the Bank Reconciliation module as an adjustment for the total direct deposit amount for each payroll cycle. This information is posted each time the Direct Deposit Register is printed and the Check Register update is performed.