Auto Pay

Pay Hourly Employees

Select this check box to automatically pay hourly employees.

Clear this check box to pay hourly employees using Payroll Data Entry.

 

Pay Salaried Employees

Select this check box to pay salaried employees automatically.

Clear this check box to pay salaried employees using Payroll Data Entry.

 

Standard Hours for this Payroll Cycle

This field displays the standard number of hours for the pay cycle selected in the Pay Cycle window, and can only be viewed.

 

Earnings Code 1

This field displays the standard earnings code selected in the Pay Cycle window, and can only be viewed.

 

Hours 1

This field displays the hours selected in the Autopay Hours field on the Employee Maintenance Wages tab. This number is used to calculate earnings for this earnings code, unless a different number of hours is entered to override the autopay and standard hours for this pay cycle. If no autopay hours are specified for an employee, calculations are based on your entry in the Standard Hours for this Payroll Cycle field.

 

Earnings Code 2

Enter a second earnings code to automatically pay to the selected range of employees, or click the Lookup button to list all earnings codes. Earnings codes with fringe types cannot be entered for automatic payment.

 

Hours 2

This field displays the hours selected in the Autopay Hours field on the Employee Maintenance Wages tab. This number is used to calculate earnings for this earnings code, unless a different number of hours is entered to override the autopay and standard hours for this pay cycle. If no autopay hours are specified for an employee, calculations are based on your entry in the Standard Hours for this Payroll Cycle field.

 

Factor Regular Earnings for Salaried Employees

Select this check box to calculate salaried employees' earnings by dividing their pay rate by their autopay hours (their regular salary amount and hours recorded in the Employee master file), and then multiplying the resulting hourly rate by the override number of hours entered in the Hours 1 field. For example, you may want to factor salaried employee earnings if you want to separate regular earnings from vacation earnings. Clear this check box to pay salaried employees their regular salary amount for this pay cycle, regardless of the override hours entered.

This field is available only if you enter a number of hours in the Hours 1 field that differs from the hours in the Standard Hours for this Payroll Cycle field, and you are paying salaried employees.

 

Operand

Select an operand to limit your selection to a particular value or range of values. When selecting a value using the Lookup button or entering a value directly into the Value field (and moving out of the field), the operand automatically changes to Equal to. Likewise, when selecting a value using the Lookup button for a range or entering values directly into both Value fields, the operand automatically changes to Range.

The following operands are available:

Operand	Operand Function
All	Selects all information for the Select Field.
Begins with	Selects only the information for the Select Field that begins with the value entered in the Value field.
Ends with	Selects only the information for the Select Field that ends with the value entered in the Value field.
Contains	Selects only the information for the Select Field that contains the value entered in the Value field.
Less than	Selects only the information for the Select Field that is less than, but not equal to, the value entered in the Value field.
Greater than	Selects only the information for the Select Field that is greater than or equal to the value entered in the Value field.
Range	When Range is selected, two Value fields are used. Information is selected that is greater than or equal to the first value entered and less than or equal to the second value entered in the Value fields. Note Entries in the "From" Value field may change to the entry made in the "To" Value field, if the "From" Value contains a lowercase letter and the "To" Value contains an uppercase letter. This occurs because lowercase letters are greater than uppercase letters. For example, if 01a is entered in the "From" Value field and 01C is entered in the "To" Value field, the "From" Value field changes to 01C.
Equal to	Selects only the information for the Select Field that is equal to the value entered in the Value field.
Not Equal to	Selects only the information for the Select Field that is not equal to the value entered in the Value field.

 

Additional operands are available for date Select fields. The system date is used to calculate the date ranges. When one of the date operands is selected, the Value fields automatically default to the appropriate dates.

You can use commas (,) to separate multiple values; however, if your selection values already contain commas, you must use alternate separators to separate them.

Note When alternate separators are used, the value list must end with the alternate separator character.

The alternate separators include the following:

~ ! @ # $ % ^ & * ( ) = [ ] \ ; " / _ + { } | : < > ?

Note If you enter a value that contains a comma (for example, if a vendor number is 01-SAGE,WEST), then you must enclose the value with an alternate separator (for example, %01-SAGE,WEST%). Because the comma is a separator, if the value is not enclosed in alternate separators, the system can search for two incorrect values (for example, "01-SAGE" and "WEST", instead of "01-SAGE,WEST").

If your company uses commas in item codes, use an alternate separator to select one or multiple item codes.

 

Value

Enter a value based on the operand entered, or click the Lookup or Calendar button to select a value from the list. Multiple values can be entered by using a comma or alternate separators to separate values.

You can enter single or multiple values as follows:

Operand	Value
All	Selects all information for the Select Field.
Begins with	Multiple values are separated by a comma or alternate separator. An OR condition is assumed.
Ends with	Multiple values are separated by a comma or alternate separator. An OR condition is assumed.
Contains	Multiple values are separated by a comma or alternate separator. An OR condition is assumed.
Less than	Only single values are allowed.
Greater than	Only single values are allowed.
Range	Both Value fields are used to define a range. Only single values are allowed at each Value field.
Equal to	Multiple values are separated by a comma or alternate separator. An OR condition is assumed.
Not Equal to	Multiple values are separated by a comma or alternate separator. An AND condition is assumed.

Note If you enter a value that contains a comma (for example, if a vendor number is 01-SAGE,WEST), then you must enclose the value with an alternate separator (for example, %01-SAGE,WEST%). Because the comma is a separator, if the value is not enclosed in alternate separators, the system can search for two incorrect values (for example, "01-SAGE" and "WEST", instead of "01-SAGE,WEST").