Shipping Rate Maintenance

Shipping Rate Maintenance - Fields

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Shipping Code

Enter the shipping code representing the shipping terms you want to add or maintain, or click the Lookup button to list all shipping codes. To copy an existing shipping code, enter a new code in the Shipping Code field and then click Copy From.

NOTE The ship zone information associated with the shipping code is not copied. To copy ship zone information, click Copy From on the Charges tab.

After a shipping code is established, the Main tab fields cannot be changed; you must delete the code and reenter the information.

Entry Sample

UPS BLUE

Description

Type a description for this shipping code. If abbreviations of freight carriers are used as shipping codes, spell out the name of the freight company in this field.

Entry Sample

UPS 2nd Day Air

1. Main

Calculation Type

Select the freight calculation method to be used for the shipping code.

Select Weight to calculate freight according to weight, using shipping codes.

Select Product Line to calculate freight according to price per quantity or weight by product line.

Select Amount to calculate freight according to an invoice amount.

Base Amount

Type a base amount to be charged on an invoice. This field is available only if Amount or Product Line is selected in the Calculation Type field.

Line Type

Select the method by which additional charges will be calculated for the shipping code. This field is available only if Product Line is selected in the Calculation Type field.

Weight Calculation Method

Select a method to calculate the weight.

Select Auto Use Next Weight from Table to automatically select the next sequential weight from the Freight Charge Table for this shipping code and ship zone. For example, if the Freight Charge Table increments ship weights by 5 pounds, and an order totals 12 pounds, the system selects the freight charge for 15 pounds.

Select Use Flat Rate Times Ship Weight to calculate the freight amount by multiplying a flat rate by the weight. When this option is used, only a single freight charge can be entered on the Charges tab.

Select Use Individual Weights & Manual Entry to use individual ship weights in the Freight Charge Table and manually enter the weight when entering sales orders or invoices.

Use Ship Zone

Select this check box to divide this shipping code into several ship zones (for example, UPS delivery areas or ZIP Code areas). Clear this check box if you do not want to use ship zones.

After a shipping code is established, and you click Accept, the Use Ship Zone and Use ZIP Code as Ship Zone fields cannot be changed; however, you can delete the code and reenter the information.

Use ZIP Code as Ship Zone

Select this check box to use ZIP Codes as ship zones; the ship zone is then set to the customer’s ship-to ZIP Code automatically during Sales Order Entry and Invoice Data Entry. Clear this check box if you do not want to use ZIP Codes as ship zones.

After a shipping code is established, and you click Accept, the Use Ship Zone and Use ZIP Code as Ship Zone fields cannot be changed; however, you can delete the code and reenter the information. This field is available only if the Use Ship Zone check box is selected.

Note This task works only with numeric ZIP or postal codes with a maximum of five digits.

Use Prior Range of ZIP Code

Select this check box to automatically select the previous sequential ZIP Code that most closely matches the ship zone ZIP Code. For example, if you use ZIP Codes incremented by 1000, and a customer’s ZIP Code is 91015, the system selects 91000 rather than 92000 as the previous sequential ZIP Code.

Clear this check box if you do not want to use the prior range of ZIP Codes as ship zones. Enter each ZIP Code to ship in order for the rate to be retrieved. This field is available only if the Use Ship Zone check box is selected.

Internet Enabled

Select this check box to enable the shipping code for use with the eBusiness Manager module. Clear this check box if the shipping code is not for use with the eBusiness Manager module. This check box is available only if the eBusiness Manager module is installed.

Note This field is not available for Sage 100 Premium.

2. Charges

Ship Zone

Enter a ship zone for this shipping code. For example, you can enter a ZIP Code or any alphanumeric code designating a geographical shipping area. Click the Lookup button to list all ship zones for the current shipping code. To copy an existing ship zone, enter the new ship zone code and then click Copy From. This field is available only if Weight is selected in the Calculation Type field.

Ship Weight

Type the ship weight to use as a basis for calculating the freight amount for this shipping code/ship zone. Increment ship weights in any manner practical for retrieval from the Freight Charge Table. Ship weights can be a classification code (for example, A, B, and C, etc.), or they can represent the actual shipping weight in pounds. Pounds must be entered as whole numbers. If you enter a "non-whole" number (for example, 1.5), any digits to the right of the decimal point are ignored. The weight entered must correspond to the weight entries in the Inventory file. This field is available only if Weight is selected in the Calculation Type field.

Entry Sample

0003

Invoice Amount Up To

Type the maximum value of the invoice to associate with the freight charge entered in the Freight Charge field. The invoice amount includes tax and nontaxable amounts. This field is available only if Amount is selected in the Calculation Type field.

Freight Charge

Type the freight charge for the corresponding weight or amount.

If Weight is selected in the Calculation Type field, type the freight charge corresponding to the weight entered in the Ship Weight field.

If Amount is selected in the Calculation Type field, type the freight charge corresponding to the amount entered in the Invoice Amount Up To field.

Entry Sample

5.00

Product Line

Type the product line for this shipping code entry. A permanent default record (dflt) is automatically created. During freight calculation, if a product line is not entered in this field, the default record is used. This field is available only if Product Line is selected in the Calculation Type field.

Flat Rate

Type a flat amount to charge when the product line is used on an invoice. The flat rate amount is added to the amount per quantity or weight specified. This field is available only if Product Line is selected in the Calculation Type field.

Amount Per Quantity/Weight

If Quantity was selected in the Line Type field, type an amount to charge based on the total quantity ordered or invoiced in the product line entered. If Weight was selected in the Line Type field, type an amount to charge based on the total weight of all items ordered or invoiced in the product line entered. This field is available only if Product Line was selected in the Calculation Type field.