Apply Purchase Orders to Invoice/Receipt
If you accessed this window from Receipt of Goods Entry, enter the invoice number or click the Lookup button to view all invoice numbers for the selected vendor. If you entered an invoice number in Receipt of Goods Entry, it appears in this field.
Note If the invoice number is entered in Receipt of Goods Entry, any miscellaneous charges will not be written to the Lines tab.
If you accessed this window from Receipt of Invoice Entry, the invoice number appears in this field and can only be viewed.
Select this check box to apply the purchase order to the invoice or receipt. If the order has already been applied to the invoice or receipt, this check box is selected and can only be viewed.
To apply multiple purchase orders to an invoice or receipt, the values for the fields listed below must be the same for each order. The first purchase order selected in Receipt of Invoice Entry or Receipt of Goods Entry is considered the primary order and is used to determine whether additional orders can be applied. Note that some fields may not be available depending on whether you're applying purchase orders to an invoice or a receipt.
- Terms code
- Sales tax schedule for purchase order
- Sales tax schedule for purchase address
- Shipping code (entered in Ship Via field)
Click the Select All button to select all purchase orders.
Click the Unselect All button to clear both the Apply and Receive Complete or Invoice Complete check boxes for all orders that have not already been applied.
Click the Find Row button to open the Search Grid window and search for a value in one of the rows.
Select this check box if you want to invoice all lines in the selected purchase order. Click the Invoice All button to select this check box for all orders. Select the Invoice None button to clear this check box for all orders.
If the purchase order has already been applied to the invoice, this field can only be viewed.
This field is available if you accessed this window through Receipt of Invoice Entry.
Select this check box if you want to receive all lines in the selected purchase order. Click the Receive All button to select this check box for all orders. Select the Receive None button to clear this check box for all orders.
If the purchase order has already been applied to the receipt, this field can only be viewed.
This field is available if you accessed this window through Receipt of Goods Entry.
Select this check box to set the back-ordered quantity to 0 (zero) for all purchase order lines that have a received quantity that is less than the ordered quantity. This field is enabled only if the order has been applied (Apply check box is selected).
When this check box is selected and you click OK in the Apply Purchase Orders to Receipt window, the following occurs:
The Back Ordered field on the Lines tab in Receipt of Goods Entry is disabled.
The back-ordered quantity is set to 0 (zero) when you click Accept in Receipt of Goods Entry.
The following buttons are available on the right side of the grid:
Click the Select Clear Back Order button to select all check boxes for applied orders.
Click the Unselect Clear Back Order button to clear all check boxes for applied orders.
Note 1 When you select or clear all check boxes in the Clear Back Order column for applied orders, the Clear Back Order upon Accept check box is automatically selected or cleared on the Lines tab in Receipt of Goods Entry.
Note 2 Also, when you select or clear the Clear Back Order upon Accept check box on the Lines tab in Receipt of Goods Entry, this automatically selects or clears all check boxes in the Clear Back Order column for applied orders in the Apply Purchase Orders to Receipt window. But you can manually change the check box for one or more of the applied orders.
The Clear Back Order check box (and the buttons listed above) are available only if you accessed this window from the Lines tab in Receipt of Goods Entry.
