System Administrator Tasks

This article provides procedures for maintaining certain tasks that are performed by a system administrator.

Determining Who is Accessing the System and Modules

Use Master Console to display all currently logged on users. The Master Console includes data on each workstation, the module and task being accessed, and the accounting date for each user.

To determine who is accessing the system/modules

Use one of the following methods to open the Master Console window:

  • Select Library Master > Main > Master Console.
  • On the Sage 100 File menu, click Master Console.
  • On the Home tab, click the Master Console button.

In the Master Console window, the user's logon is shown, as well as their current company. If they are using a task, it is shown in the Program column.

Master Console window

Modifying Company Preferences

For each company, you can set a preference to print a user logon on all reports, allow the company to be accessed externally, and change the location of the company data and Payroll folder.

To modify company preferences

  1. Use any of the following methods to open the Company Maintenance window:
    • In the Administrative Tools screen, click Company Maintenance.
    • Select Library Master > Main > Company Maintenance.
  2. In the Company Maintenance window, click the Preferences tab.
  3. To display the user logon of the user generating a report or listing on all reports, select the Print User Logon on Reports check box.
  4. To use the workstation's default printer when printing reports with the STANDARD report setting, select the Use Workstation Default Printer for STANDARD Report Setting check box. Clear this check box to save a specific printer as the default for the STANDARD report setting in the report windows.
  5. To use the workstation's default printer when printing forms with the STANDARD form code, select the Use Workstation Default Printer for STANDARD Form Code check box. Clear this check box to save a specific printer as the default for the STANDARD form code in the form windows.
  6. To change the location of the company data and Payroll folder for security reasons, click Change Data Location, and type the path to the new location. The data location is company-specific and not module-specific. The path must be appended with MAS_XXX, where XXX represents the company code.
  7. Click Accept.

Uninstalling Modules

You can remove all menu records and programs from Sage 100 for a specific module. Prior to removing modules, this utility will check to ensure there are no data files for that module. If data files exist, they can be deleted using the Remove feature in Company Maintenance.

The Custom Office module cannot be removed using Uninstall Modules. Removing this module will impact access to customized forms and user-defined fields (UDFs).

Removing the Visual Integrator (VI) module will remove the module from the Modules menu; however, the VI folder and two associated files, VI0PER and VI0XRF, will remain in the file structure. The VI0XRF file contains the definitions for the default VI perform logic and is a cross-referenced file that provides shared UDF access between Visual Integrator and Custom Office.

To uninstall a module

  1. Use either of the following methods to open the System Configuration window:
    • In the Administrative Tools screen, click System Configuration.
    • Select Library Master > Setup > System Configuration.
  2. In the System Configuration window, click Uninstall.
  3. In the Uninstall Modules window, select the module to uninstall and then click Delete.