Cash Receipts Entry

Window Details
	Navigation
	Overview
	Fields

How Do I
	Apply a Cash or Credit Card Receipt to a Debit Memo	Perform a Bank Transfer
	Account for a Nonsufficient Funds (NSF) Check	Post Credit Card Settlement Amount
	Enter Cash and Credit Card Receipts In One Deposit	Automatically Pay Open Invoices
	Reverse a Credit Card Receipt	Adjust the Customer Balance in Cash Receipts Entry
	Reverse a Cash Receipt Entry	Process Credit Card Transactions
	Apply a Cash or Credit Card Receipt to a G/L Account	Enter Sales Order/Invoice and A/R Cash Receipts/Invoice Credit Card Information
	Prepay an Invoice

Related Topics
	Grids	Customer Balance in Accounts Receivable Paid by Credit Card Flowchart
	Miscellaneous Cash or Credit Card Receipt	Receiving Payment by Credit Card from Your Customers Flowchart
	Update FAQs	Credit Card Processing FAQs

Navigation

Select Accounts Receivable Main menu > Cash Receipts Entry.

Overview

Use Cash Receipts Entry to record cash and/or credit card payments against outstanding customer balances. You can enter both cash and credit card deposit amounts for a single deposit. You can search for records by customer number or invoice number.

On the Lines tab, you can distribute (or redistribute) the amount received to the appropriate invoices or general ledger accounts. Each line item represents payment distribution to an invoice or miscellaneous general ledger accounts. Comments can be added to each distribution and are posted to the Cash Receipts History file.

On the Credit Card tab, you can enter information pertaining to the credit card record, including billing information, corporate card information, and transaction information. You can also clear credit card information that defaults from the customer for the current transaction. Additionally, you can access Sage Exchange to enter and store sensitive credit card information. This tab appears only if the Allow Credit Cards check box is selected in Accounts Receivable Options.
For open item customers, you can apply payments against specific open invoices, or you can record a payment for an invoice not contained in the Open Invoice file. Use this task to control the entry of each cash deposit by deposit number.
For balance forward customers, payments are applied against aged balances. For miscellaneous cash receipts or adjustments to customer balances, you can apply payments directly to the appropriate general ledger accounts. You can use this task to apply payments to debit memos and to apply credit memos against open invoices.

If the Enable Bill To Customer Reporting check box is selected in Accounts Receivable Options, you can record payments against outstanding bill-to customer balances for their sold-to customers.
If the Job Cost module is integrated with Accounts Receivable, payments are not applied automatically to the retention balance of an invoice; however, you can manually specify that a payment be applied against the retention balance.

Transactions recorded using Cash Receipts Entry are printed on a journal, checked for accuracy, and updated.

Fields

Customer No.	Deposit Type
Name	Check No.
Invoice No.	Entry No.

1. Header
Amount Received	Bank Code
Customer Balance	Deposit Date
Posting Balance	Cash Total/Cash Amount Remaining
Deposit Number	Credit Card Total/Credit Card Amount Remaining
Batch	Deposit Total/Deposit Remaining
Description

2. Lines
Quick Row	Comment
Line Number	Line Type
Invoice No.	Discount Date
Disc Used	GL Account
Amt Posted	Sold To Cust No.

3. Credit Card
Card ID	Country
Save	E-mail Address
Payment Type	Comment
Card Type	Transaction Amount
Primary	Corporate ID/PO
Last Four Digits	Corporate Sales Tax
Expiration Month/Year	Authorization No.
Cardholder Name	Authorization Date
Address	Authorization Time
ZIP Code	Transaction ID
City	Swipe Card
State	Process in Batch