Open topic with navigation

 Show/Hide All

 Overview

Use this procedure to enter both cash and credit card receipts in a single deposit.

 Before You Begin

The following check boxes must be selected in Accounts Receivable Options:

• Allow Credit Cards
• Require Deposit Amount

 

To enter cash and credit card receipts in one deposit

1. Select Accounts Receivable Main menu > Cash Receipts Entry. If you have batch processing enabled, the Cash Receipts Entry Batch window appears. Enter the batch number and click Accept.

2. In the Cash Receipts Deposit window, enter the deposit number, description, bank code, deposit date, and deposit amounts. For more information, see Cash Receipts Deposit – Fields.

Note  The Cash Deposit Amount and Credit Card Deposit Amount fields are available only if the Require Deposit Amount check box is selected in Accounts Receivable Options.

3. Click Accept.

4. To enter a cash receipt:

1. In Cash Receipts Entry, enter the customer number or type the invoice number. For more information, see Cash Receipts Entry – Fields.

2. If the In the Deposit Type field, select Cash and enter the check number.

3. In the Amount Received field, enter the amount of the customer’s cash payment.
4. Click the Lines tab and enter the invoice number to which the cash receipt should be posted. If you previously entered the invoice number, and it has a balance greater than zero, the invoice number is automatically populated.
5. Click Accept.

5. To enter a credit card receipt: 

1. Enter the customer number or type the invoice number.

2. In the Deposit Type field, select Credit Card.
3. In the Entry No. field, type the credit card entry number.
4. In the Amount Received field, enter the amount of the customer’s credit card payment.
5. Click the Lines tab and enter the invoice number to which the credit card receipt should be posted. If you previously entered the invoice number, and it has a balance greater than zero, the invoice number is automatically populated.

6. Click the Credit Card tab and select the card ID and payment type for this receipt.

7. Click Accept.

   If the Process in Batch check box is cleared, the Sage Exchange window opens. Enter the credit card CVV code if available, and click Submit to process the transaction.

   The CVV number is not required to process the transaction; however, the credit card company may charge a higher transaction fee if you do not enter this information.

   If the Process in Batch check box is selected, see step 6.

6. Click the Print button to print the Cash Receipts Journal. If the Process in Batch check box on the Credit Card tab is selected, select the Perform Credit Card Processing check box to start the credit card batch authorization process.

The cash and credit card receipts are entered in a single deposit.

To view the retention balance for an invoice with job cost data associated with it, click the Retention/Invoice Balance button in Cash Receipts Entry.

© Sage Group plc 2019. Privacy Policy | Copyright/Trademarks