Shift Code
Enter a shift code, or click the Lookup button to list all shift codes.
Description
Type a shift code description.
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1. Main
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Enter Weekly Schedule
Select this check box to set up a weekly schedule of hours for this shift code. Clear this check box if no defined weekly schedule is required for this shift code. The remaining fields on the TimeClock Shift Maintenance Main tab are available only if this check box is selected.
Allow Early Punch In
Select whether early punch in is allowed.
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Select Yes if an employee assigned this shift code can punch in early.
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Select No if an employee cannot punch in until the exact time specified in the schedule.
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Select Grace if the employee can punch in within the rounding period specified in the Round Punch In/Out Time to Nearest xx Minutes field in the TimeCard & TimeClock Options window.
This field is available only if the Enter Weekly Schedule check box is selected.
Pay Exact Scheduled Time Only
Select this check box if employees are not paid for entries falling outside of their weekly schedule. Clear this check box if employees are paid for entries falling outside of their weekly schedule. This check box is available only if the Enter Weekly Schedule check box is selected.
Allow Unscheduled Days Punch In
Select this check box if employees are allowed to punch in on days not included in their weekly schedule. Clear this check box if employees are not allowed to punch in on unscheduled days. This check box is available only if the Enter Weekly Schedule check box is selected.
Generate Exception for Schedule Deviations
Select whether to generate an exception code for schedule deviations.
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Select Yes to generate an exception code when employees' punch in/out times differ from their weekly schedule.
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Select Grace to generate an exception code for early/late punches within the rounding period specified in the Round Punch In/Out Time to Nearest xx Minutes field in the TimeCard & TimeClock Options window.
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Select No if an exception code should not be generated for schedule deviations.
This field is available only if the Enter Weekly Schedule and the Automatically Create Records for Days Absent check boxes are selected.
Automatically Create Records for Days Absent
Select this check box to automatically create punch in/out records corresponding to the weekly schedule when an employee fails to punch on a scheduled day.
If this check box is selected, the software checks back 7 days or to the last entry punched by an employee, and creates an absent record for each day that the employee was scheduled to work, but did not. For example, if an employee, who is scheduled to work Monday-Friday, punches in on Tuesday, and the last day the employee punched in was the Thursday before, an absent record will be created for Monday and Friday. An absent record is not created for any days before Thursday because it is assumed that the employee punched in on Thursday and absent records would have been created at that time for the previous days.
Clear this check box if you do not want to automatically create records for days absent. This field is available only if the Enter Weekly Schedule check box is selected.
Generate Exception for Absent
Select this check box to generate an exception code (AB for absent) for the automatically generated entries. Clear this check box if you do not want to generate an exception code. This check box is available only if the Enter Weekly Schedule and the Automatically Create Records for Days Absent check boxes are selected.
Earnings Code for Absent Hours
Enter a valid earnings code to use on the entries automatically generated for days absent, or click the Lookup button to list all earnings codes. Use a unique earnings code because the record will be created at zero dollars and will require a different earnings code to be entered if the employee should be paid for the absent hours. This field is available only if the Enter Weekly Schedule and the Automatically Create Records for Days Absent check boxes are selected.
Time In
Type a time in for the days of the week that apply to this shift. This field is available only if the Enter Weekly Schedule check box is selected.
Entry Sample
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8
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the time in is 08:00 AM
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Time Out
Type a time out for the days of the week that apply to this shift. This field is available only if the Enter Weekly Schedule check box is selected.
Entry Sample
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17
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the time out is 05:00 PM
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2. Lunch
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Punch Out for Lunch
Select this check box if employees assigned this shift code are to be prompted for lunch punches. Clear this check box if lunch punches are not required. This check box is available only if the Punch Out for Lunch check box is selected in the TimeCard & TimeClock Options window. For more information, see TimeCard & TimeClock Options.
Generate Exception for Early/Late Lunch Punches
Select this check box to add an exception code to TimeClock entries when either the out or in lunch punches are considered early or late, based on the times defined for the shift. Exception code LD (Lunch Punch Deviations) will be generated. Clear this check box if you do not want to generate an exception code. This field is available only if the Punch Out for Lunch check box is selected.
Generate Exception for Lunch Period Deviations
Select this check box to add an exception code to TimeClock entries when the reported lunch period is not equal to the lunch period established for the shift. Exception code LP (Lunch Period Deviations) will be generated. Clear this check box if you do not want to generate an exception code. This field is available only if the Punch Out for Lunch check box is selected.
Generate Exception for Missed Lunch Period
Select this check box to add an exception code to TimeClock entries when the employee is scheduled to take a lunch and no lunch hour is reported for that day. This exception code is applied only during the final punch out for the day. Exception code ML (Missed Lunch) is generated. Clear this check box if you do not want to generate an exception code. This field is available only if the Punch Out for Lunch check box is selected.
Round Lunch Punch In/Out to Nearest xx Minutes
Select a rounding option (01, 05, 10, 15, 20, or 30 minutes). This field is available only if the Punch Out for Lunch check box is selected.
Lunch Begins
Type a beginning lunch time for the days of the week that apply to this shift. This field is available only if the Punch Out for Lunch check box is selected.
Lunch Ends
Type an ending lunch time for the days of the week that apply to this shift. This field is available only if the Punch Out for Lunch check box is selected.
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3. Deductions
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Take Automatic Lunch/Break Deduction
Select this check box to set up a specified amount of time to be automatically deducted from an employee's hours worked. Clear this check box if you do not want to set up automatic lunch/break deductions.
Calculate Break Deduction Based On
Select a method for calculating break deductions.
Both methods process the break deduction when the employee punches out. The established shift breaks are used to calculate the total amount of the break(s) and will compare that amount to the total hours worked (Elapsed method) or punch in/out times (Actual method), and then subtract the break time amount.
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If Actual Times is selected, the actual times of a scheduled break (for example, 10:00AM and 10:15AM) are entered in the Break Begin and Break End fields that appear.
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If Elapsed Times is selected, the elapsed time since the beginning of the shift before each break in the shift is typed in the To field (for example, 2.00 for 2 hours), and the amount of time to be deducted for the break is typed in the Break Amount field (for example, .25 for 15 minutes).
Note If an employee punches in or out using the Actual method during a scheduled break, the remaining portion of the break will be subtracted along with any other breaks.
This field is available only if the Take Automatic Lunch/Break Deduction check box is selected.
To
Type an elapsed amount of time before an automatic lunch/break deduction is calculated. This field is available only if the Take Automatic Lunch/Break Deduction check box is selected, and Elapsed Times is selected in the Calculate Break Deduction Based On field.
Break Amount
Type the amount of time to be deducted for the break. This field is available only if the Take Automatic Lunch/Break Deduction check box is selected, and Elapsed Times is selected in the Calculate Break Deduction Based On field.
Break Begin
Type a beginning break period time. This field is available only if the Take Automatic Lunch/Break Deduction check box is selected, and Actual Times is selected in the Calculate Break Deduction Based On field.
Break End
Type an ending break period time. This field is available only if the Take Automatic Lunch/Break Deduction check box is selected, and Actual Times is selected in the Calculate Break Deduction Based On field.
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4. Additional
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Normal Maximum Hours per Workday
Type the normal maximum hours per workday for this shift code. This information is used as a reference for the Over Maximum Only check box in the Attendance Worksheet window, which determines whether or not to include entries exceeding the normal maximum hours. This feature is also useful for tracking nonstandard entries if no weekly schedule is maintained for this shift code.
Normal Minimum Hours per Workday
Type the normal minimum hours per workday for this shift code. If an employee's elapsed time falls below this value during punch out, the employee is prompted to enter a valid earnings code in the Other Time Earnings Code field in TimeClock Punch In/Punch Out. This field is available only if the Enter Weekly Schedule check box is cleared on the TimeClock Shift Maintenance Main tab; if the check box is selected, the minimum hours per workday is the scheduled hours set up for that day of the week.
Maximum Elapsed Time Before Missed Punch Is Assumed
Type a maximum elapsed time, not to exceed 23.99 hours, before TimeClock assumes that an employee has missed a punch out. If the elapsed time exceeds this value, the employee is punched out automatically. The employee is punched back in automatically the next time they punch.
Earnings Code for Missed Punch
Enter a valid earnings code to be assigned to entries automatically punched after exceeding the maximum elapsed time. Click the Lookup button to list all earnings codes. Use a unique earnings code because the record will be created at zero dollars and will require a different earnings code to be entered if the employee should be paid for the hours.
Generate Exception for Missed Punch
Select this check box if an exception code should be generated when an employee misses a punch out. The MP (Missed Punch) exception code will be used. Clear this check box if an exception code should not be generated when an employee misses a punch out. This check box is available only if an entry is made in the Earnings Code for Missed Punch field.
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5. Options
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Default Earnings Code (Regular Time)
Enter the default earnings code to use for regular time, or click the Lookup button to list all earnings codes.
Allow Employee to Change Earnings Code (Regular Time)
Select this check box to allow employees to change the default regular time earnings code during punch in/out. Clear this check box if employees are not allowed to change the default code.
Default Earnings Code (Overtime)
Enter the default earnings code to use for overtime hours, or click the Lookup button to list all earnings code.
Allow Employee to Change Earnings Code (Overtime)
Select this check box to allow employees to change the default overtime earnings code during punch in/out. Clear this check box if employees are not allowed to change the default code.
Overtime Begins How Many Hrs per Day
Type the maximum number of regular time hours in a day before overtime begins.
Entry Sample
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8.00
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the maximum number of regular time hours in a day before overtime begins is eight.
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0
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you do not calculate overtime on a daily basis.
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Overtime Begins How Many Hrs per Week
Type the maximum number of regular time hours in a week before overtime begins.
Entry Sample
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40.00
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the maximum number of regular time hours in a week before overtime begins is 40.
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0
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you do not calculate overtime on a weekly basis.
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Apply 7th Day Overtime Rule
Select this check box if hours worked on the seventh day of a week are overtime if the employee worked each of the six previous days. Clear this check box if hours worked on the seventh day of a week are not overtime if the employee worked each of the six previous days.
Record Unscheduled Leave
Select this check box to create TimeCard entries for hours scheduled but not worked. Clear this check box if you do not want to create entries for unscheduled leave.
Default Earnings Code (Unscheduled Leave)
Enter the default earnings code to use for unscheduled leave hours, or click the Lookup button to list all earnings codes. This field is available only if the Record Unscheduled Leave check box is selected.
Allow Employees to Change Earnings Code (Unscheduled Leave)
Select this check box to allow employees to change the default unscheduled leave earnings code during punch in and punch out. Clear this check box if employees are not allowed to change the default code. This field is available only if the Record Unscheduled Leave check box is selected.
Allow Employee to Change Unscheduled Leave Hours
Select this check box to allow employees to enter or change unscheduled leave hours during punch in and punch out. Clear this check box if employees are not allowed to change unscheduled leave hours. This field is available only if the Record Unscheduled Leave check box is selected.
Generate Exception for Unscheduled Leave
Select this check box to generate an exception code for unscheduled leave hours. A UL (Unscheduled Leave) exception code will be generated. Clear this check box if you do not want to generate an exception code.
TimeClock Shift Maintenance
