Delete a Posted Invoice

 

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Expand/Collapse item  Overview

Use this procedure to delete invoices that are updated, but not yet paid. The invoice is removed during the next period-end processing, if it is past the number of days entered in the Days to Retain Paid Invoices field in the Accounts Payable Options window.

Expand/Collapse item  Before You Begin

This procedure assumes that the invoices to adjust are already entered in A/P Invoice Data Entry, and the Invoice Register is updated.

 

To adjust a posted invoice

  1. Select Accounts Payable Main menu > Invoice Data Entry.

  2. In the Vendor No. field, enter the vendor number for the invoice to delete. For more information, see A/P Invoice Data Entry - Fields.

  3. In the Invoice No. field, enter the invoice number to delete.

  4. In the Adjust Invoice on File window, click Adjust.

  1. In the A/P Invoice Data Entry window, in the Adjustment Amount field, enter the full invoice amount with the minus (-) sign.

  1. Click the Lines tab. In the G/L Account field, enter the general ledger account number to post the deleted invoice.

  2. In the Amount field, enter the negative amount to post using the minus (-) sign, and click Accept.

The invoice is ready to be deleted during the next period-end processing. Print and update the Accounts Payable Invoice Register and the Daily Transaction Register.

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