A/P Invoice Data Entry

Window Details
	Navigation
	Overview
	Fields

How Do I...
	Enter an Accounts Payable Invoice	Record a Purchase Paid by Credit Card
	Enter Debit and Credit Memos	Record the Payment of an Outstanding Invoice by Credit Card
	Record and Apply Prepayments	Combine Invoices for the Credit Card Vendor into One Invoice
	Adjust a Posted Invoice	Process Repetitive Invoices
	Place a Posted Invoice On Hold	Delete a Posted Invoice
	Take an Invoice Off Hold	Refresh Asset Templates
	Recalculate Sales Tax on an Accounts Payable Invoice

Related Topics
	Posting Invoices Using Sales Tax Processing	Creating Assets from the Accounts Payable and Purchase Order Modules
	Calculating Accounts Payable Retention	Accounts Payable Invoices FAQs
	Grids	Credit Card Transfers FAQs

Navigation

Select Accounts Payable Main menu > Invoice Data Entry.

Overview

Use Invoice Data Entry to enter vendor invoice information and to distribute the invoice amount to the appropriate general ledger accounts, providing the first step toward evaluating and processing payables. You must enter all outstanding invoices and adjustments to previously recorded invoices. Invoices that were entered but not updated can be maintained at any time. Check invoice entries for accuracy by reviewing the Invoice Register before updating the invoices.

If the Use P/O Receipt of Invoice Entry for this Vendor check box is selected for the vendor in Vendor Maintenance, enter the invoice in Receipt of Invoice Entry. If you enter the invoice in Invoice Data Entry, purchase orders can be left in a backorder status.

If the Fixed Assets module is integrated with Accounts Payable and you have the appropriate security setup, assets can be created in Sage Fixed Assets based on the invoice lines entered in this task.

Assets are not created for lines with negative amounts and non-invoice lines such as prepayments, adjustments, returns, credit memos, and transfers. If an asset account is used for an adjustment or an asset is created for an invoice that is later adjusted, the asset values must be adjusted manually in Sage Fixed Assets.

Note Sage Fixed Assets refers to the fixed assets product used with Sage 100.

Fields

Vendor No.	Invoice No.
Name	Batch

1. Header
Invoice Date	Invoice Due Date
Invoice Amount/Adjustment Amount	Discount Due Date
Freight	Discount Amount/Discount Adjustment
Sales Tax	Discount Available
Subject to Discount	Exp Distribution Table
Prepaid Invoice	Hold Payment
Invoice Balance	Separate Check
Schedule	Comment
Tax Class	Form
Use Tax	Box
Terms Code

2. Lines
Grid Button Bar	Units
Quick Row	Description / G/L Acct Desc
Line Number	Exp Dist Percent
G/L Account	Retention Rate
Amount	Retention Amt
Comment	Job Description
Job Number	Cost Code Desc
Cost Code	U/M
Type	Asset Template
Unit Cost