Receipt of Invoice Entry

Window Details
	Navigation
	Overview
	Fields

How Do I...
	Enter a Receipt of Invoice	Add a New Miscellaneous, Charge, or Comment Item Code On the Fly
	Add a New Inventory or Alias Item	Enter an Extended Item Description
	Look Up an Item by Alias Number	Add a New Vendor

Related Topics
	Receipt of Invoice Entry Process	Defining the Hierarchy of Costs
	Defining the Hierarchy of Costs	Purchase Order FAQs
	Update FAQs	Creating Assets from the Accounts Payable and Purchase Order Modules
	Grids	Adjusting Inventory Cost Variances

Navigation

Select Purchase Order Main menu > Receipt of Invoice Entry.

Overview

Use Receipt of Invoice Entry to record invoices only and not receipt of goods. To record the receipt of goods and the invoice simultaneously, you must use Receipt of Goods Entry. You can use Receipt of Invoice Entry to enter and maintain purchase and ship-to address information. Each line item represents a product or service being invoiced. You can also display totals information calculated by the system for the current purchase order.

You can also enter additional information if other modules are integrated with Purchase Order.

If the Fixed Assets module is integrated with Purchase Order and you have the appropriate security setup, you can select an asset template to create assets in Sage Fixed Assets based on when the items are invoiced.

Note Sage Fixed Assets refers to the fixed assets product used with Sage 100.

If the Job Cost module is integrated with Purchase Order, job cost distribution information for line items entered for the original purchase order can be modified. You can also enter job cost distribution information for receipt of goods or invoices for which there is no corresponding purchase order.
If the Work Order module is integrated with Purchase Order, work order distribution information for line items entered for the original purchase order can be modified. You can also enter work order distribution information for receipt of goods or receipt of invoices for which there is no corresponding purchase order.

You can view the Receipt of Invoice Entry window in normal or expanded view. The expanded view allows you to view more entries on the Lines tab. The Change View button is available only if your screen resolution is set to 1024 x 768 or higher.

Fields

Receipt Number	Batch

1. Header
Purchase Order Number	Purchase Address
Invoice Number	Ship-To Address
Invoice Date	Terms Code
Vendor No.	Ship Via
Order Type	FOB
Order Status	Warehouse
Required Date	Confirm To
1099 Form	E-mail
1099 Box	Telephone
Schedule	Ext
Use Tax	Comment

2. Address
Vendor No.	Ext
Location (Purchase Address)	Fax
Name (Purchase Address)	Ship To (Ship-To Address)
Address (Purchase Address)	Name (Ship-To Address)
ZIP Code (Purchase Address)	Address (Ship-To Address)
City (Purchase Address)	ZIP Code (Ship-To Address)
State (Purchase Address)	City (Ship-To Address)
Country (Purchase Address)	State (Ship-To Address)
Telephone	Country (Ship-To Address)

3. Lines
Grid Button Bar	Tax Class
Quick Row	Use Tax
Line Number	Extended Desc
Item Code	Alias Item
Invoiced	G/L Account
Ordered	Item Type
Unit Cost	Weight Ref
Extension	Weight
Comment	Product Line
Description	Product Type
Warehouse	Costing
Unit of Measure	Sales Order No.
Qty Received	Customer PO No.
Job Number	Asset Template
Cost Code	Work Order
Cost Type	Step
Required Date	Trans Type
Original Unit Cost	Total Amount

4. Totals
Purchase Order Number	Prepaid Check Number
Hold Payment	COD Number
Vendor No.	Less COD Amount
Invoice Number	COD Check Number
Taxable Purchases	Bank Code
Nontaxable Purchases	Invoice Balance
Freight Amount	Invoice Due Date
Sales Tax Amount	Discount Date
Invoice Total	Discount Amount
Prepayment Available	Prepaid Freight
Prepayment Applied