Look Up an Item by Alias Number

Alias item codes are vendor, customer, or general part numbers that are different than the standard inventory item codes.

You can access alias item codes in Sales Order Entry and S/O Invoice Data Entry using an alias item lookup.
You can access alias item codes in RMA Entry and RMA Receipts Entry using an alias item lookup.
You can access alias item codes in Transaction Entry using an alias item lookup.
You can access alias item codes in Purchase Order Entry, P/O Receipt of Goods Entry, P/O Receipt of Invoice Entry, and P/O Return of Goods Entry using an alias item lookup.
You can access alias item codes in Production Entry using an alias item lookup.

When you select an alias item code, the corresponding item from your inventory list is entered automatically.

You can print alias item codes on your sales orders, invoices, picking sheets, RMAs, and transactions, which provides a more descriptive part number to both the warehouse personnel and your customer. For more information, see Create Alias Part Numbers to Print on Sales Orders and Purchase Orders.

Before You Begin

Alias item codes are maintained in the Alias Item Number Maintenance window in the Inventory Management module.

To look up an item by alias code

Select any of the following windows:
Sales Order Main menu > Sales Order Entry. Enter the order number. For more information, see Sales Order Entry - Fields.
Sales Order Main menu > Invoice Data Entry. Enter the invoice number. For more information, see S/O Invoice Data Entry - Fields.
Return Merchandise Authorization Main menu > RMA Entry. Enter the RMA number. For more information, see RMA Entry - Fields.
Return Merchandise Authorization Main menu > RMA Receipts Entry. Enter the RMA number. For more information, see RMA Receipts Entry - Fields.
Inventory Management Main menu > Transaction Entry. Enter the transaction type and entry number. For more information, see Transaction Entry - Fields.
Purchase Order Main menu > Purchase Order Entry. Enter the order number. For more information, see Purchase Order Entry - Fields.
Purchase Order Main menu > Receipt of Goods Entry. Enter the receipt number. For more information, see Receipt of Goods Entry - Fields.
Purchase Order Main menu > Receipt of Invoice Entry. Enter the receipt number. For more information, see Receipt of Invoice Entry - Fields.
Purchase Order Mat. Req/Return menu > Return of Goods Entry. Enter the return number. For more information, see Return of Goods Entry - Fields.
Bill of Materials Main menu > Production Entry. Enter the entry number. For more information, see Production Entry - Fields.

On the Header and Address tabs, enter the appropriate fields.
Click the Lines tab. Verify the Item Code field is selected, and then click the Alias Item Search button in the button bar. The Alias Item List lookup window appears.
Select an alias item code. The Alias Item List lookup window displays all general alias item codes and any alias item codes that have been established for this customer or vendor.
Click Select.

The corresponding item code from your inventory list is automatically entered in the Item Code field.

Setting Up Aliases - Example

An item is defined as D1000-BBW/LIGHT with a description of BOOK BIN W/FLOURESCENT LIGHT. When ordering, a customer can specify a copper or silver light fixture, but the different colored fixtures are not tracked as separate inventory items. In this case, you could set up general aliases as follows:

D1000-BBW/LIGHT-SILVER

D1000-BBW/LIGHT-COPPER

When creating an order, in the Item Code field, click the Alias Item button and select D1000-BBW/LIGHT-SILVER. The system selects and displays D1000-BBW/LIGHT automatically.