Receipt of Goods Entry

Window Details
	Navigation
	Overview
	Fields

How Do I...
	Enter a Receipt of Goods	Add a New Terms Code
	Add a New Vendor	Enter an Extended Item Description
	Add a New Inventory or Alias Item	Distribute Transaction Quantities to Lot and Serial Numbers
	Look Up an Item by Alias Nmber	Allocate Freight Cost to an Asset Item
	Add a New Miscellaneous, Charge, or Comment Item Code On the Fly

Related Topics
	Receipt of Goods Entry Process	Creating Assets from the Accounts Payable and Purchase Order Modules
	Defining the Hierarchy of Costs	Purchase Order FAQs
	Grids	Update FAQs
	Adjusting Inventory Cost Variances	Allocating Landed and Freight Costs

Navigation

Select Purchase Order Main menu > Receipt of Goods Entry.

Overview

Use Receipt of Goods Entry to enter the quantity of goods received and apply the information against outstanding purchase orders. You can also enter and maintain purchase and ship-to address information. Information for goods received for which there is no corresponding purchase order can also be recorded. You can record the receipt of goods and the invoice simultaneously.

Each line item on the Lines tab represents a product or service being ordered, or a comment to be printed on the Daily Receipt Registers.

Note You cannot enter a material issue transaction type for noninventory special items (*) or miscellaneous items or charges (/).

You can also enter additional information if other modules are integrated with Purchase Order.

If the Fixed Assets module is integrated with Purchase Order and you have the appropriate security setup, you can select an asset template to create assets in Sage Fixed Assets based on when the items are invoiced.

Note Sage Fixed Assets refers to the fixed assets product used with Sage 100.

If the Job Cost module is integrated with Purchase Order, job cost distribution information for line items entered for the original purchase order can be modified. You can also enter job cost distribution information for receipt of goods or invoices for which there is no corresponding purchase order.
If the Work Order module is integrated with Purchase Order, work order distribution information for line items entered for the original purchase order can be modified. You can also enter work order distribution information for receipt of goods or receipt of invoices for which there is no corresponding purchase order.

You can view the Receipt of Goods Entry window in normal or expanded view. The expanded view allows you to view more entries on the Lines tab. The Change View button is available only if your screen resolution is set to 1024 x 768 or higher.

Fields

Receipt Number	Batch

1. Header
Receipt Date	Purchase Address
Purchase Order Number	Ship-To Address
Invoice Number	Terms Code
Invoice Date	Ship Via
Vendor No.	FOB
Order Type	Warehouse
Order Status	Confirm To
Required Date	E-mail
1099 Form	Telephone
1099 Box	Ext
Schedule	Comment
Use Tax

2. Address
Vendor No.	Ext
Location	Fax
(Purchase Address) Name	(Ship-To Address) Ship To
(Purchase Address) Address	(Ship-To Address) Name
(Purchase Address) ZIP Code	(Ship-To Address) Address
(Purchase Address) City	(Ship-To Address) ZIP Code
(Purchase Address) State	(Ship-To Address) City
(Purchase Address) Country	(Ship-To Address) State
Telephone	(Ship-To Address) Country

3. Lines
Grid Button Bar	Use Tax
Quick Row	Landed Cost
Line Number	Distrib Required
Item Code	Extended Desc
Received	Alias Item
Ordered	G/L Account
Unit Cost	Item Type
Extension	Weight Ref
Comment	Weight
Description	Product Line
Warehouse	Product Type
Unit of Measure	Costing
Back Ordered	Sales Order No.
Job Number	Customer PO No.
Cost Code	Asset Template
Cost Type	Work Order
Required Date	Step
Original Unit Cost	Trans Type
Tax Class	Total Amount

4. Totals
Purchase Order Number	Prepaid Check Number
Hold Payment	COD Number
Vendor No.	Less COD Amount
Invoice Number	COD Check Number
Taxable Purchases / Taxable Receipts	Bank Code
Nontaxable Purchases / Nontaxable Receipts	Invoice Balance
Freight Amount	Invoice Due Date
Sales Tax Amount	Discount Date
Invoice Total / Receipt Total	Discount Amount
Prepayment Available	Prepaid Freight
Prepayment Applied