Record and Apply Prepayments

Record a Prepayment

Apply Prepaid Invoices

To record a payment for an invoice that is not received or entered, you can record the invoice in Manual Check and Payment Entry by applying the payment using an invoice number identified as a prepayment. The prepayment is recorded as a zero-balance invoice.

You can apply the prepayment against the invoice balance when the actual invoice is recorded in Accounts Payable Invoice Data Entry. To record and apply prepayments, you must verify the number of days entered in the Days to Retain Paid Invoices field in Accounts Payable Options is sufficient to recover the invoices.

You can also record payments on account that will be applied against invoices recorded in the future.